Today's Prompt: Plan a Business Lunch

Planning a business lunch can be daunting, but with the right approach, it can become a seamless experience. This prompt is designed to help you plan an effective and enjoyable business lunch, ensuring that every detail, from the menu to the itinerary, is perfect.

Today's Prompt:

I want to plan a business lunch for [purpose of the lunch, e.g., client meeting, team-building, project discussion]. The attendees are [number of people, roles of attendees]. The location is [preferred location or type of venue, e.g., a quiet restaurant, a conference room].

1. Menu Selection:

- Suggest a menu that includes [dietary preferences, e.g., vegetarian, gluten-free options].

- Ensure there are [number] of appetizers, [number] of main courses, and [number] of dessert options.

- Include a selection of beverages such as [options, e.g., coffee, tea, soft drinks].

2. Venue Setup:

- Recommend a seating arrangement suitable for [type of meeting, e.g., a formal discussion, a casual team-building event].

- Provide suggestions for table decorations that align with [theme or company branding, if any].

3. Itinerary:

- Create an itinerary for the lunch that includes [time slots for various activities, e.g., welcome drinks, meal, presentation, discussion].

- Ensure there are breaks scheduled for [networking, casual conversation].

4. Presentation Materials:

- Suggest necessary presentation materials such as [projector, screen, printed handouts, digital copies].

- Recommend how to present the main points effectively within a [specified time frame].

5. Guest Experience:

- Provide ideas to make the guests feel welcome, such as [personalized welcome notes, small gift items].

- Suggest ways to gather feedback from attendees after the lunch.

6. Budget:

- Provide an estimated budget breakdown for the entire lunch event.

- Include cost-saving tips without compromising the quality of the experience.

7. Follow-Up Plan:

- Suggest a follow-up plan for after the lunch, including [thank you emails, meeting summaries, future meeting scheduling].

8. Logistics:

- Plan the logistics for the event, including [transportation for attendees, parking arrangements].

- Ensure there are contingency plans for unexpected changes.

9. Communication:

- Develop a communication plan for inviting attendees, including [RSVP tracking, reminders, post-event thank you notes].

- Suggest the best platforms for communication such as [email, professional networking sites].

10. Final Touches:

- Recommend any additional touches that could enhance the experience, such as [background music, a photo session].

Note: Replace the items between the [ and ] with your specific details

This prompt streamlines the process of planning a business lunch, ensuring that every detail is attended to and the event runs smoothly. This approach not only saves time but also helps create a professional and enjoyable atmosphere for all attendees.

Try this and other prompts to enhance your event planning skills and see the difference effective GenAI prompts can make.

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Paul Carney is a well-known HR professional and technology geek. He writes and speaks about using AI because he has a passion for helping people learn how to leverage the immense power of generative AI (GenAI) in their lives and companies.

Paul earned respected accreditations from the Blockchain Council as an AI Expert? and Certified Prompt Engineer?. Paul also published the insightful book Move Your ?(ash): Know, Grow, and Show Your Career Value .

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