Tips for Effective Communication Skills

Many have achieved success only through the power of perfect communication. There are people who can be compared with a huge reservoir of knowledge and information, but not always effective and inspiring due to lack of the communication ability. Many lose confidence and feel nervous and depressed because of their poor expression. If you can speak even a few words with confidence that will impress people and if you can impress people by your effective communication, it will boost your confidence. Many people talk, some are able to express, but only a few can convey their ideas in an effective manner. Conquering people through arguments may give you confidence but will never lead to success.

Convincing people through loving, affectionate, polite and pleasant language not only gives you confidence but leads to success. You may not be highly qualified or scholars, still you find a place in the hearts of many. The power of your magic words will keep the listeners spell-bound. The common reason for participating in the meet up is to improve your effectiveness. A person has to be empathetic as humanity is unconditional and should remain the same way. A smile the simplest form of communication should be harbored since childhood. Words is a form so is body language and other verbal n non verbal medium.

When we speak with courage and a calm self-confidence without force, then communication is honest, open, clear and trusted. Courage doesn't mean to say what we think others want to hear. If we lack courage because of the need for approval and acceptance, or because of a lack of confidence, then communication and the consequent relationship remains superficial and artificial. No one feels satisfied with this situation. Learn the language of silence. It is the basis of right intentions, positive feelings and clear attitudes. In this language, there is only one grammar: honesty and kindness. Honesty creates clarity and kindness creates respectfulness. 

When we take time to reflect on our level of communication with everyone we meet, the realizations we have in silence will be manifested (displayed) in the higher quality and ease of interaction that we will find in all relations. By looking the other person in the eye, you are proving that you’re interested in what they’re saying. This also keeps you focused and less distracted. If you want to show that you have really understood someone, then paraphrasing a great tool. All you do is repeat back to someone what they have just said, before you comment yourself. Focus on active listening instead of passive listening. The difference is that active listening means you engage and respond to the other person based on what they have said, passive listening is simply the act of listening with no response. Most people have no idea that listening is a necessary part of the communication process, but the reality is that listening is an essential part of communication: not only does it help you to build rapport with other people, it ‘s also a way of demonstrating respect for others.

When people feel respected, it’s very easy to build long, happy relationships. People just want to be heard, so by listening intently you can build trust at the subconscious level. Look at it the other way around: we all know people who are really bad listeners. They love the sound of their own voices so much that you can’t get a word in edgewise, and when it’s finally your turn to talk, they aren’t really listening. People often get good listening confused with shyness, as someone who listens more than they speak might be assumed to be shy or hesitant. What’s important is active listening: paying attention, and then demonstrating your understanding of a conversation by repeating key points in your responses. At the end of the day, people just want to feel like they are understood.

Contribution can be done in three different ways. They are through Physical Resource, Intellectual (Knowledge) resource and Emotional resource. Emotional resource plays the vital role in our lives but it’s the most neglected area; as we have been emotionally beaten in some course of our life. Therefore maintaining core values play a vital role in long-term relationship. Communication is a way to express our thoughts, needs and desire. The value of communication is still intact from ancient time. As the time progress our way of communication also progresses. The holy books also teach us the value of effective communication. The needs of communication have now converted into the communication skill. The one who has effective communication skill can able to put an impression on others. It is useful in every segment of life. It has a no barrier of age. It has no geographical boundaries. Today’s market of communication skill expresses the whole situation. People are eager to spend their valuable time and money.

Communication process: Sender (Source) --------to----------Encoding----- to------------Channel----------to ---------Decoding--------to------MESSAGE----- to -----Receiver.

(:) Sender (Source) - who think or assume message.

(:) Encoding- transfer thinking into communication form.

(:) Channel- Medium of communication

(:) Decoding- when receiver transfer message in thinking and understanding

(:) Receiver- At the end, accuracy of the message what is sent by the sender.

If any above process laps, we are not able to communicate properly. Verbal communication also called oral communication. This is a most used mode of communication. There are many channels for this kind of communication. Sign method, telephone, speech etc. Etc.

Tips for Better Communication:

(:) Be clear about what you want to convey.

(:) You must know your message receiver.

(:) The channel of communication should be receiver friendly.

(:) Use language and channel in which you are comfortable.

(:) It is better to ask twice rather than misunderstanding.

(:) You should aware about your speaking speed and pitch of speech.

(:) Your body language must be complimenting your communication.

(:) Do not convey the message if another person’s attention is not towards to you.

(:) When you are addressing large people it is better to check communication place and communication instrument.

(:) While using a communication instrument, they should be in appropriate condition.

(:) The nervousness, worry and anxiety are the biggest obstacle in verbal communication.

(:) Mirror practice and recording instruments are the best way to improve your public speaking.

(:) Do not searching for words and sentences while at public speaking.

(:) Do not discuss your private conversation at public place. Due to noisy environment you might miss some information.

(:) Distance also plays a vital role in verbal communication. Use appropriate distance to convey your message.

(:) You should be aware about where to speak high and where to low.

(:) Every language has its own accent. You should be well aware about those accents.

(:) You should feel proud at mother tongue.

(:) While using the telephone, remember, your voice is representing you.

(:) Give proper salutation and appropriate wishing before coming to your core point.

(:) Provide your brief information to your receiver.

(:) While using voice mail facility, your message should short but detailed.

(:) while using one to many communication methods, your message should be point specific not person specific.

(:) The place of communication also plays a dominant role in verbal communication. Like open meeting place and auditorium.

(:) Remember, verbal communication is based on honesty and understanding.

(:) For effective communication, do not use the abbreviated or short form even in verbal communication.

(:) Nod and silence are the part of verbal communication. Use such gestures with care.

(:) Culture difference is one of the obstacles in verbal communication. Ex. American/European methods of telling dates, ground floor/first floor etc. . . .

(:) Screaming and shouting are considering as a bad etiquette in verbal communication.

(:) Putting your favor with politeness and humbleness is the best way.

(:) Some illness like; fever, cough and cold also affect on verbal communication.

(:) Our incompetency to make pace speaker is also a barrier in verbal communication.

(:) Last but not least, the meaning of the message should remain same while traveling from sender to receiver.

Tips for written communication - writing your message, letter writing, email etiquette.

(:) It is easy to speak but difficult to write.

(:) As verbal communication, written communication also in context of readers.

(:) Avoid long phrases, You can short sentences by using smaller words rather than long and heavy words.

(:) Writing required lots of knowledge and the depth of the rules.

Email is most usable tool of written communication. Let’s know email etiquette: To- Regular fields of emails address, all email receivers can check that the same email sends. CC- Carbon Copy, same copy sends to one or more authority person.

(:) Email should be maximum 3 to 4 liner and the subject should be clear.

(:) Email’s content should be your own. Do not use copy paste formula.

(:) Do not forward email without glance at it. It is not good for written communication.

(:) Avoid repetition of words and ideas.

(:) Having good handwriting is assets, but it doesn’t mean that those who have poor cannot be good writers.

(:) Punctuation, coma and semicolon plays an important role in written communication.

(:) Poor quality of ingredients like quality of paper, ink and etc.

(:) Unreadable hand writing is considered as an obstacle.

(:) Do not use the short form or abbreviated form. Ex. Good morning=Gm, Please=pls etc.

(:) The object of Bio- data, Resume and curriculum vitae are same but functions are different.

(:) While writing application, letter, email, proper salutation and subject is required.

(:) It is easy to read points rather than long paragraphs.

(:) Remember, in writing communication it is difficult to present your expression but with effective words you can do so.

(:) Overwriting and frequent cancellation is considered bad in written communication.

(:) For students, It is better to underline or highlighting main points which you wants to convey.

(:) There are many software available for effective written communication.

(:) There is a different meaning of the same shapes in different language. Like. Nine in English and seven in Gujarati are look same.

(:) Develop your vocabulary for better written communication.

(:) Last but not least, written communication is an art which can be groomed with practice.

(:) Develop a skill of asking questions.

(:) Be clear in thought what you are going to ask or demand from people.

(:) Our body language and expression play an important role in our communication.

(:) We can learn above body language and expression from TV anchor, news reader and political Leader.

(:) Appreciate each good thing in the other.

(:) Do participate in debate or become an anchor of some events.

(:) Try to explore your social or business circle for generating new ideas and improving communication skill.

(:) Do participate in team sports. It is a better chance to improve your communication skill.

(:) Do not afraid of making mistakes. Try to speak and learn different languages.

(:) With effective use of social media you can sharp your communication.

(:) You can take a help of a professional person or institute for grooming your communication skill.

(:) Fine tune your language as per the person or the situation for better understanding.

(:) In corporate world, hierarchy system is an obstacle in communication. (Personal opinion).

(:) If each of us becomes a better communicator than communication skill will take care by itself.

(:) Purpose of communication should be an effective message for effective result.

 Read more ....

https://www.speakingtree.in/slideshow/what-is-public-speaking-skill