The Time-Wasting Hall of Fame: 5 Outdated Processes Holding Your Business Back (and How to Fix Them)

It’s time to own up! If your business is still stuck in these outdated habits, you might just be in the Time-Wasting Hall of Fame…

We’re talking about those time-consuming, paper-heavy, error-prone processes that slow you down and make work harder than it needs to be. The ones you know could be smarter but somehow keep hanging around.

Sound familiar? Don’t worry - you’re not alone!

But We’ve Always Done It This Way…

Check the list below and see how many of these outdated habits your business is still holding onto…

? Spending too much time checking for errors in documents? Automated processing reduces mistakes and saves hours.

??Manually keying in data from documents??Let automation do the heavy lifting.

? Still waiting on physical sign-offs? Secure digital approvals keep your workflow moving without the paper chase.

? Sifting through filing cabinets for records??Go digital and find what you need in seconds.

? Using a landline tied to your desk??Cloud telephony gives you freedom to work anywhere.

The good news? Escaping the Time-Wasting Hall of Fame is easier than you think.

Time For an Upgrade

Here’s how to upgrade outdated processes in 6 simple steps:

1. Spot the time-wasters?– Identify the slow, manual tasks that hold your team back.
2. Go digital where possible?– Reduce waste, save time, and improve security.
3. Automate the routine stuff?– Invoice approvals, document workflows, procurement, invoice processing… streamline it all.
4. Move to the cloud?– Access key business tools anytime, anywhere.
5. Keep security in check?– Ensure your data is protected with secure, digital solutions.
6. Integrate smarter solutions?– The right technology, paired with the right partner like Agilico, ‘Makes Work Easy’, faster, and more efficient.

How Can Agilico Help?

If these steps sound like the upgrade your business needs, Agilico can help you get there. Our solutions are designed to cut manual processes, save time, and boost efficiency.

Purchasing & Invoice Processing: Solutions like Agilico POP (coming soon) and Verify streamline your purchase order and invoice workflows by automating data capture, checking/verification, routing, and approvals. Instead of manually keying in data, chasing approvals, or triple-checking for errors, these smart systems handle it for you. Duplicate invoices, incorrect amounts, and mismatched POs are automatically flagged for review - improving accuracy and saving hours of manual effort. Plus, digital approvals mean no more printing invoices for sign-off, reducing delays and keeping everything moving smoothly.

Enterprise Content Management (ECM): Our ECM solutions securely store, organise, and tag your digital files. Powerful search features mean you can find exactly what you need in seconds - no more digging through filing cabinets. Version control ensures everyone is working with the most up-to-date document, reducing confusion and eliminating errors caused by outdated files. You can securely share documents with your team and customers in just a few clicks, keeping collaboration seamless. The result? Less clutter, lower costs, and greater productivity.

Digital Mailroom: Transform how your organisation handles incoming mail with automated scanning, classification, and digital distribution. Instead of manually sorting and scanning post, our Digital Mailroom software captures key data, routes documents to the right people or systems, and provides a full audit trail for compliance. Team members can access and action documents from anywhere, improving efficiency and collaboration. Compared to traditional mail processing, a digital mailroom is 4-5 times faster and delivers up to 95% automated accuracy - saving time while making it easier to respond to customers quickly.

Cloud Telephony & Unified Communications: Our Connect Cloud telephone system integrates seamlessly with Microsoft Teams, giving your business a unified communications platform for calls, messages, and video conferencing - all in one app. It’s flexible and scalable, making it perfect for office, remote, and hybrid working. Wherever you are, stay connected with your team and customers.

Multifunctional Devices (MFDs): Our MFDs do more than print - they streamline document capture, helping you digitise paperwork quickly and accurately. Scanning technology extracts key data from documents, forms, and records, reducing manual input and errors. Documents can be securely stored and easily searchable (in an ECM system), improving access and compliance. Our award-winning Agilico Zero Refurbished MFDs offer a sustainable way to embrace digital workflows while cutting costs and waste. By integrating MFDs with Enterprise Content Management, Digital Mailrooms, and automated approval workflows, you can free your team from time-consuming manual tasks and work smarter every day.

Transforming your workflows doesn’t have to be a challenge - with the right tools and the right partner, you’ll save time, reduce errors, and work smarter every day.

Ready to ditch outdated processes and work smarter?

Find out how our solutions can help your business to break free from the Time-Wasting Hall of Fame. Get in touch with our friendly team today.