Time Management and Prioritisation

#TimeManagement #ADH #Neurodiversity #CommunicatingwithKeery.

Greetings! This was the welcome I received from a consultant this week. As lovely as it was, I was uncomfortable with it. Why? Probably because I have never had such a greeting. I do have to meet with this consultant again so I will need to adapt and get used to it.

I’m only to intimately familiar with the unique hurdles we can encounter, particularly when dealing with time management and prioritisation. Can we actually manage time?

The wisdom of Stephen R. Covey is true when he says,

“The key is not to prioritise what’s on your schedule, but to schedule your priorities.” - Stephen R. Covey

This isn’t about filling our day to the brim but ensuring that our actions are in sync with our aspirations and principles.

Did you know that effective time management can boost productivity by as much as 25%, according to a study by the Harvard Business Review? This is achieved by setting achievable objectives and steering clear of distractions. (I’ve ADHD; distractions?) This way, we can accomplish more while preserving the quality of our work and our mental energy.

One tool that has been a game-changer for me is the Time Management Matrix by Stephen R Covey.

Source

This matrix guides us to prioritise tasks based on their urgency and significance. It’s a straightforward yet powerful tool that can revolutionise how we navigate our day.

I recall a period during my university days and recently when I was balancing multiple projects. (I struggle so much with this.) The sense of being overwhelmed was intense and I was at a loss about where to begin. That’s when I discovered Covey’s Time Management Matrix or I recalled it again. (Indeed have a great article on it here)

I began to sort my tasks into the four quadrants of the matrix that you can see above.

• urgent and important
• not urgent but important
• urgent but not important
• not urgent and not important

This strategy helped me concentrate again to concentrate on what truly mattered and discard tasks that weren’t contributing to my objectives. My boss always encourages me consider the acronym to KISS (Keep it Simple Stephen).

I urge each one of you to devise a time management plan for your communication tasks and stick to it. Remember, it’s not about being busy; it’s about being productive. And sometimes, that involves saying ‘no’ to tasks that aren’t important or delegating tasks that aren’t the best use of your time. Obviously if you can. Its not always realistic.

Let’s not forget, we all have the same 24 hours in a day. It’s how we utilise those hours that makes the difference. Let’s make every moment count!

Next Weeks article is - Overcoming Distractions in Communication

HELPS for LINE MANAGERS

A line manager can support an individual with ADHD in several ways. See my previous weeks articles for other encouragements or guidance.

One way my line manager can help me is to think about implementing the strategies discussed in the article. For instance, my line manager can assist in setting up a personalised version of Stephen R Covey’s Time Management Matrix. This tool can help me to individually categorise my tasks based on urgency and importance, which can significantly improve my productivity.

Also, by fostering an open and understanding work environment is essential. I am thankful that my line manager does this. Without fail, my line manager and my team always encourage me to communicate my needs and challenges openly. This does really help me in making necessary adjustments to my work schedule or environment to minimise distractions and maximise productivity.

SCRIPT FOR A CONVERSATION

Line Manager: “Hi Stephen, I wanted to have a chat about how we can best support you in your role, particularly around time management and prioritisation. I’m now understanding that individuals with ADHD might face unique challenges in these areas.”

Employee: “Yes Elaine, honestly, it can be quite overwhelming at times.”

Line Manager: “I understand. I’ve been looking into some strategies, like Stephen R Covey’s Time Management Matrix, which could help. It’s a tool that helps prioritise tasks based on their urgency and importance. Would you be open to trying it out?”

Employee: “That sounds interesting. I’m willing to give it a try.”

Line Manager: “Great! Remember, our goal is to ensure that you have the support you need to succeed. So, feel free to share any other challenges you might be facing or adjustments that could help you.”

Employee: “Thank you, I appreciate the support.”

Remember, the key is to approach the conversation with empathy and understanding, ensuring the individual feels supported and valued.