Time to Integrate AI into Your Daily Tasks—Here’s How!
Stephanie Adams, SPHR
"The HR Consultant for HR Pros" | LinkedIn Top Voice | Excel for HR | AI for HR | HR Analytics | Workday Payroll | ADP WFN | Process Optimization Specialist
Welcome to The HR Edge! Every week, we bring you the latest in HR Insights, Tech tips, cutting-edge AI tools, designed to give HR professionals a competitive advantage.
If you’ve already been experimenting with AI in your personal or professional life, you’re ahead of the curve. But here’s the thing: ChatGPT has recently leveled up.
With the latest upgrades, the possibilities for HR professionals have expanded in ways that weren’t possible just months ago.
You might already use AI to summarize a book or draft a quick email—but have you thought about applying those same capabilities to HR-specific tasks? From simplifying policy writing to digging deeper into employee feedback, these new features make AI more effective and accessible than ever.
In this edition, we’ll explore five HR tasks you should hand over to AI right now. Whether you're an AI enthusiast or just starting to explore its potential in HR, these tips will show you how to save time, work smarter, and get even more from the tools you’re already using. Let’s dive in!
1. Editing PDFs and Cleaning Up Documents
We all know the struggle of trying to edit or reformat a PDF. Whether it’s updating outdated templates or correcting formatting issues, it can be a tedious process. AI tools like ChatGPT, especially in Canva Mode, can transform static PDFs into editable formats in just a few clicks.
?? How:?Switch to Canva Mode in ChatGPT, upload your PDF, and provide specific instructions for changes.
?? Example Prompt: Convert this PDF into an editable Word document. Correct any alignment issues, ensure consistent fonts, and remove outdated logos.
2. Scheduling Onboarding Tasks
Keeping track of onboarding deadlines can be tricky, especially when juggling multiple new hires. ChatGPT can help you create a structured reminder system to ensure every step—from paperwork to first-day check-ins—is completed on time.
?? How:?Provide AI with a list of onboarding tasks and their deadlines. It can create a schedule with reminders to keep your team on track.
?? Example Prompt: Create a schedule for onboarding a new hire with reminders for key tasks: sending benefits enrollment forms (Day 1), scheduling a 30-day check-in (Week 4), and completing compliance training (Week 2).
3. Summarizing Video Transcripts
Video meetings and webinars are invaluable, but reviewing long transcripts can eat up hours. AI can quickly summarize key points from transcripts, so you can focus on the takeaways instead of reading every word.
?? How:?Upload the transcript or copy the text into ChatGPT, and ask for a concise summary or action points.
?? Example Prompt: Summarize this one-hour team meeting transcript into three main takeaways and list any key action items discussed, including who is assigned.
4. Checking Clarity Levels of Policies and Employee Communications
HR policies and employee communications need to be crystal clear, or confusion (and complaints) will follow. AI can help you simplify dense language and ensure that everyone—from senior leaders to entry-level employees—understands your message.
?? How:?Paste your draft policy or email into ChatGPT and ask it to clarify, simplify, or adjust the tone.
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?? Example Prompt: Review this workplace remote policy. Simplify the language to ensure clarity for all employees, regardless of their roles. Highlight any suggested changes in bold for easy review.
5. Summarizing Exit Interviews and Surveys
Exit interviews and surveys often contain rich, actionable feedback—but who has the time to analyze them all? AI can quickly extract recurring themes and provide you with the insights you need to take action.
?? How:?Copy feedback into ChatGPT or upload summaries in bulk, and ask for recurring themes, areas of concern, or opportunities for improvement.
?? Example Prompt: Analyze these 20 exit interview responses and identify common themes around management, workload, and company culture.
Bonus Tip: Using Temporary Chat for Sensitive Information
Sometimes you’re handling sensitive or confidential data that doesn’t need to stick around. ChatGPT’s Temporary Chat Mode?lets you process this information without storing it long-term.
?? How:?Activate Temporary Chat Mode, and it will automatically delete the conversation after you close the chat. This ensures your sensitive data stays secure.
?? Example Prompt: "In Temporary Chat Mode, summarize this sensitive employee feedback report into actionable recommendations for leadership. Ensure the original text isn’t retained."
By integrating these AI-powered solutions into your workflow, you can save time, improve clarity, and uncover valuable insights—all while ensuring your HR team stays ahead of the curve.
Here's the best part: you can start small. Pick one task, and see how quickly it transforms your workflow. Remember, AI isn’t here to replace HR—it’s here to enhance what we do best.
Additional AI Tools HR Professionals Should Know
Beyond popular platforms like ChatGPT, there are specialized AI-based systems designed specifically for Human Resources. These tools tackle everything from recruitment and performance management to employee engagement and communication.
This is just one of the many resources available in the extended 2.0 version of our newsletter, where you’ll also find templates, checklists and videos to elevate your HR game.
Don’t miss out—click here to access now and take your skills to the next level!
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ChatGPT is changing the game. With these upgrades, HR pros can save a tremendous amount of time. The feature to analyze employee feedback is a game changer. No doubt there will be more to come!
Contract-Based Tech Staffing for IT Services and Product Companies | Business Development Manager at Verve Square Technologies
1 个月Exciting times ahead for HR pros! These upgrades are game-changers for boosting efficiency and turning data into actionable insights!
MBA, HR, Social Sciences | I drive global talent strategies, focusing on remote recruitment, GenAI in HR, employee experience, and performance management. | Let's innovate HR together!
1 个月Stephanie Adams, SPHR, AI tools are rapidly advancing. DeepSeek R1, a Chinese Reasoning Model now regarded as the best AI tool, with its advanced reasoning capabilities, and logical thinking, can offer several benefits to HR departments: Talent Acquisition: ? Resume Screening: Quickly analyze large volumes of resumes, identifying candidates with the most relevant skills and experience for specific roles. ? Candidate Sourcing: Identify potential candidates across various platforms (social media, job boards, etc.) based on desired qualifications and company culture.
HR Innovator | AI Advocate | Educator & Awareness Driver | Championing Sustainability, Development, and Technology-Driven Growth
1 个月Tables turning round for each AI New automation is leaving us amazed daily in our. This time its OpenAi Stephanie Adams, SPHR Thanks It's insightful
Founder @ Perpeta | Helping you be AI Capable and Confident | WSET? Level 2 Award in Wines ?? | SPHR | MBA
1 个月Great ways to get started. One additional way to tap into AI's superpowers is to include this in any analysis you ask it to do: Identify themes or ideas that I may not think about. Do that and watch what it comes up with! ??