Time Blocking VS Time Batching

Time Blocking

Time blocking is a time management method that asks you to divide your day into blocks of time. Each block is dedicated to accomplishing a specific task, or group of functions and only those particular tasks. Instead of keeping an open-ended to-do list of things you’ll get to as you can, you’ll start each day with a concrete schedule that lays out what you’ll work on and when.

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Why is Time Blocking so effective?

This technique seems simple on the surface but has profound impacts on your capacity to get things done.?

When you schedule a chunk of time to work on a single project or task, you bring all of your mental resources to pay attention to one thing rather than spreading your attention across several tasks.?

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Tools used for time blocking?

?ClickUp- Clickup is a flexible, all-in-one productivity platform for solo users and enterprise teams alike to manage projects, stay on pace, and work with the team—all from a single screen. ClickUp is packed with hundreds of time-saving features designed to help you monitor every update and stay on track including time reporting, estimates, a dynamic Chrome Extension, several scheduling tools, and so much more.

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Clockwise is a smart calendar assistant that’s designed to enhance productivity. Its core objective is to help you maximize your focus and deep work hours. The app has an autopilot feature that optimizes your schedule automatically depending on what you mark as flexible and what is crucial.

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Time Batching

Time batching takes this a step further. With time batching, you group similar tasks so that you only have to do one kind of work during long stretches.

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Why is time Batching so effective?

People believe time batching is successful because it eliminates the presence of multitasking? or dealing with more than one task at a time.

Grouping tasks together help you stay focused on one set of activities, as opposed to refocusing over and over.?

• Saves time and eliminates wasted time moving from task to task.?
• Reduces mental clutter by avoiding multitasking
• ?Helps your brain stay calm and focused, even on your busiest days.?

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Time batching tips?

Batch realistically

The point of time batching is to group similar tasks together for a more productive day. However, sometimes it makes more sense to complete tasks together that aren’t so similar. For example, say you need to go to the gym and do some grocery shopping. If the grocery store is on the way home from the gym, it makes perfect sense to do those activities back to back, even though they aren’t necessarily similar.?

Use the right tools

In the age of technology, there are various tools that can help you stay organized when time batching. Asana for example is the perfect tool for handling a lot of tasks at once. It manages both short and long-term projects, enables collaboration on tasks and analyzes productivity. If online tools aren’t your favorite, you can always get a physical calendar and write everything down.

Written by Teboho Mokwena, Godelia Kuiken, Brian Ndlovu, Nomvelo Nhlapo, Njabulo Damoyi.?