Three simple ways to maximise efficiency across your organisation

Every business wants to stay as productive and efficient as possible. To be a successful business in this day and age, you need to be using your time and resources wisely.?

Efficiency is what keeps your business profitable. It ensures you’re providing the best possible products or services, while minimising the time and money spent doing so. Even under normal circumstances, businesses need to prioritise their efficiency to get ahead. But, given the uncertainty of these times, operating in more efficient ways has never felt so important.

With this in mind, we’ve put together three of the simplest ways to maximise efficiency across your entire business. These tips will ensure you’re squeezing as much productivity and profitability out of each and every working day.?

Go paperless

Not only is going paperless great for the environment, but it also makes daily operations easier to manage, saving you time and money.

Piles of paperwork and complex filing systems don’t lend themselves to moving quickly and are far from creating a seamless operation. Having to rifle through masses of paperwork to find a specific piece of information will only slow you and your staff down. Instead, you want everyone in your workforce to have easy, digital access to everything they need for their role.

Keeping paperwork digital makes it easier to adapt or customise your processes and procedures as you go. Rather than having to edit, print, and redistribute after every health and safety or protocol change, you can quickly edit a digital copy once and send it to everyone in your organisation within a matter of seconds. This is even more integral considering the ever-changing rules and regulations surrounding COVID-19 safety.

We spoke earlier in the month about minimising errors. Going paperless also plays into this. If all paperwork and documentation is readily available online, there’s quicker help and support available for your staff, reducing errors and minimising any time they spend trying to find the guidance they need to complete a task.

Automate where you can

Automation is a big part of maximising efficiency, no matter the nature of your business. Minimising the time your staff spend on tedious, time-consuming, repetitive tasks is essential to staying competitive.

There are plenty of business tasks that technology can seamlessly take over. Tasks that are repeated a lot, have a low risk of error, and need no human intervention. By automating what you can, you save your staff’s time and focus for the jobs that matter most - the ones that only a skilled professional can do.?

92% of employees say having technology to help with efficiency improves their work satisfaction. So not only are your staff more productive when they’re not constantly being distracted by low-impact tasks, but they feel more motivated and satisfied within their role and your organisation. They’re prepared to work harder and go further for the business.

Promote open, consistent communication

Research shows that employees spend an average of five hours per week waiting to get in touch with someone who holds the unique knowledge they need for a task.?

Establishing a streamlined communication system across your entire organisation is a massive component of maximising efficiency. It’s a way to eradicate these wasted hours and unlock time for greater business growth and development.?

The most efficient businesses are those that operate like a well-oiled machine. And communication between individual employees, departments, and locations is an essential first step of this.

With the right communication system in place, you can significantly reduce the time your staff spend waiting around for responses or support. Emails are no longer a very efficient way to communicate within businesses. Instead, it’s important your organisation finds a system that works smarter, prioritising quick, seamless communication across all facets of the business.

When business competition is tough, your organisation’s efficiency is what sets you apart from the rest. The business world moves quickly, and so must your business. But maximising efficiency doesn’t always mean complicated, expensive changes. Sometimes, a few basic alterations are enough to unlock massive amounts of potential across your organisation.

The Inform People platform puts business efficiency at the centre of everything you do. Whether it’s your communication, compliance, daily operations, or anything else, we provide the tools necessary to get you ahead. If you’d like to find out more, get in touch on 0161 713 4104.