Things To Know Before Installing A Translation Management System (TMS)

The translation management system is an optimal solution to manage the translation and localization process. However, before installing it, there are some important notes that businesses must keep in mind to be able to harness its full benefits.?

Translation Management System (TMS) is designed to support and optimize translation processes and translation project management. This system helps businesses and translation companies manage their projects through a centralized platform.

The key features of the translation management system may include team management, workflow management, time management, translation vendor management, project progress tracking and reporting, quality assurance (QA) checks for accurate, error-free translations, out-of-the-box integrations with popular commercial software such as content management systems (CMSs), machine translation (MT) capabilities, etc.?

Choosing the Right System

Choosing a system that suits the company is a crucial factor, affecting the efficiency of its use.

Needs Assessment

Before choosing a system, companies must evaluate their needs based on the required features and the project’s size. The translation management system is suitable for medium to large enterprises that usually handle large, complex, multilingual projects with various partners from several fields.

On the contrary, small businesses must be cautious when installing a translation management system since it is complex and requires a certain amount of cost. This can put pressure on the operating budget. Additionally, the projects of this group often only use a few features of the? TMS, so even though it may be useful, it can be a waste of resources.

Selection Criteria

Criteria may be based on the nature of products and services provided, or the type of content and language groups required. Some criteria that companies need to pay attention to include: flexibility, scalability, quality assurance, support for different file formats, integration with popular platforms and services with no need for middleware, machine translation capabilities, access to data and customizable reporting, automation, etc.?

Data Security and Storage

Data security and storage decisions are always important in the digital age. Security risks arise from the large volume of information and the multinational collaboration network in the translation field.?

When using a translation management system, businesses must ensure information safety and maintain data recovery capabilities. This helps protect the company and builds trust with customers and partners. Security and storage ensure that information remains intact, preventing it from being damaged, or stolen. Effective storage and backups help companies maintain continuous operations as they’re ready to handle incidents and complete their projects on time.

System Maintenance and Updates

Regular system maintenance and updates of TMS can affect its efficiency and stability. Companies must pay attention to this to ensure the system operates smoothly and steadily, avoiding incidents that disrupt workflow.

Updates often include performance improvements and system bug fixes, enabling the system to remain compatible. Software providers frequently adjust their products based on user feedback and technological advancements. Through updates, companies will access advanced tools and features, avoiding obsolescence. Meanwhile, regular maintenance helps detect and resolve issues early, reducing downtime. This allows businesses to save on repair and data recovery costs.

Conclusion

The translation management system is handy for companies that often implement complex multilingual projects. To use this system optimally and efficiently, choosing the proper system is important, companies must choose the suitable system based on their needs and size, ensure data security and storage, and regularly update and maintain the system.

Source: MultiLingual, memoQ, Phrase