TextPro + SAP IRPA Automated Invoice Processing Solution

TextPro invoice OCR engine?from INTSIG?can quickly?recognize invoices and other unstructured business documents, such as overseas invoices (proforma invoices), purchase orders, shipping orders, etc. Through the cooperation with SAP Business Technology Platform (SAP BTP), TextPro?innovatively integrates with SAP IRPA (Intelligent Robotic Process Automation) to create an?automated invoice processing solution, whose core function is to recognize multi-language and multi-type documents.

Customer Success Story

This customer is a leading company in the integrated circuit industry, and for many years, it has been manually downloading contract notes and entering them into the SAP system?for?business. In recent years, due to its business expansion, the processing and management of a large number of business documents,?such as multi-language invoices and contracts,?have posed many challenges for the company. INTSIG, together with SAP, provided this company with TextPro?+ IRPA?Automated?Invoice Processing solution to help automate invoice processing, enhance efficiency and accuracy?of workflows, empowering?its expansion in global markets.

Business challenges and INTSIG solution

• Challenge 1: Accurate and timely downloading of a large number of contract documents?is required in its overseas business; manual processing?involves the risk of errors and delays, which affects the follow-up process.
• Solution:?The solution can realize batch extraction of purchase order documents with the help of SAP IRPA's FTP file server, and TextPro?can realize automatic recognition of documents in various formats and convert them into structured data to automatically generate Excel tables, effectively reducing the risk of manual recognition and improving accuracy and efficiency.
• Challenge 2: During the manual entry and reporting phase, there is a risk of input errors in manually entering order information and adding data, which can lead to inaccurate invoice and accounting data, requiring additional corrections and adjustments.
• Solution: TextPro solution can generate Excel file from the recognized structured data, and after manual checking, it can be imported into SAP S/4HANA system through SAP IRPA with one click to avoid the risk of errors caused by manual entry. At the same time, the results can be written back to the Excel file for easy follow-up and review.
• Challenge 3: The processing of a large number of invoices is time-consuming and inefficient.
• Solution: TextPro solution can?automatically identify invoices in batches, handle a variety of file formats, such as PDF, images (JPG, PNG) and so on. After combination?with SAP IRPA,?implementation can be automated, integration can be flexible and business process automation?can be achieved. The processing time of a single invoice can be reduced from 30 minutes to 3 minutes.
• Challenge 4: The lack of an effective document tracking and recording mechanism makes it difficult to trace the processing flow of each invoice, which affects auditing, compliance, and dispute resolution. Meanwhile, issues in document management and traceability?cause problems for auditing and compliance, and increase?the complexity and risks.
• Solution:?The solution traces each of the?processing flow and operation records of invoices, which facilitates auditing and data retrospection,?and improves data traceability and accuracy.
• Challenge 5:?The company purchased other tool?before, while customization is required during?deployment, while took long time and high cost before the tool’s going live.
• Solution: TextPro is an out-of-the-box solution, which requires no training for recognition of various types of invoices, saving customization costs and time. For a single application scenario, the deployment can be finished within only one month.

Why choose TextPro + IRPA Automated Invoice Processing Solution?

This is a one-stop solution?for invoice information recognition and data?entry. For multi-national businesses, TextPro?has the?capability of recognizing invoices?in more than 50 languages, including Japanese, Vietnamese, Thai, and Simplified/Traditional Chinese,?etc. For unstructured?overseas invoices and purchase orders, based on the self-learning capability,?this solution liberates a lot of cumbersome annotation training and realizes the structured data extraction of invoices.

SAP IRPA?helps to increase efficiency of cross-system?operations, and make connections between external and internal systems. It can automatically perform financial data processing, financial compliance & verification and other process in multiple scenarios. After the recognition and audit of invoices, the data can be automatically matched, the status of the payable orders?can be updated by one click, and even the automated verification?can be supported on?a variety of statements, OA approval process and customs system, greatly improving efficiency of the settlement of the company’s accounts payable.

About INTSIG

INTSIG?is an?AI and Big Data technology enterprise dedicated to providing innovative digital and intelligent services to global enterprises and individual users through its core technologies, consumer?and business?products and industry solutions in the field of intelligent text recognition and business big data. The company's consumer?products have reached hundreds of millions of users in more than 100 countries and regions around the world, and it provides?a business?matrix for?enterprise customers, including basic technical services, standardized services and scenario-based solutions, serving nearly 30 industries, satisfying their needs for?cost reduction efficiency improvement, risk management?and intelligent marketing, and assisting them to achieve digital transformation and intelligent upgrading.

About SAP BTP

SAP Business Technology Platform, as the cornerstone of the SAP One Platform strategy, integrates data computing, business analytics, system integration, extended development, and artificial intelligence into a unified cloud platform, giving full play to the advantages of business priority, openness, and unification, being ready-to-use, and?empowering?enterprises to realize the digitalization of the cloud.