Technicians Doing Admin Work? The Managers’ Blind Spot That’s Costing Field Service Companies Millions Of Dollars Every Year.

I found a fascinating insight buried in a Field Service survey from 2020 [1].

250 industry professionals — technicians and executives alike, from small to enterprise-size businesses — were polled to do a “pulse check” on the industry.

The very last question was:

“How much time does each field technician spend on managing/administering work orders vs actually performing the work?”

And this is what I found fascinating:

? About 33% of the managers said their techs spend 15-30 min on admin work per day…

? While 19% of the technicians themselves answered in the same 15-30 min range.

So, techs doing “a little bit” of admin work were almost half of what managers thought.

Furthermore:

? About 7% of the managers said their techs spend more than 2 hrs on admin work…

? While almost 16% of the techs themselves answered in the same 2-hr range.

So, techs doing A LOT of admin work were more than twice what managers thought.

This means that executives looking into productivity numbers are up for an unpleasant surprise:

“I thought my guys were only spending ‘this’ much on admin work, but they are actually spending THAT much per day?!”

This disconnect between what managers think vs what technicians actually do means that many of them are over-optimistic when it comes to their technicians’ productivity.

And, in an industry where TIME literally is money, this disconnect is probably creating a big gap between revenue forecasts vs actual revenue…

And causing a big profit leak in their business.

The Rise of Remote Technician Support

Since the beginning of this year, we’ve been running a Remote Technician Support pilot program with an industry giant, with the goal of reducing the amount of hours their techs spend doing admin work.

In this article, I’m going to share with you our experience running this team, lessons learned and what the future holds for this innovation.

Remote Co-pilots For Technicians In The Field

While there’s a wide range of use cases for a Remote Technician Support program, here are the two we’re currently developing:

1- Parts Ordering and Other Specialized Admin Work

This directly addresses the issue of having techs spend any time doing admin work, and offloads these tasks to a specialized remote team.

For one of our partners, we currently have deployed 4 remote technicians all the way in the Philippines — each of them with over ten years of experience — to support their U.S. counterparts remotely.

They take most of the admin work off of the field technicians plate in a way that a typical administrative staff wouldn’t be able to. They look at manuals, blueprints, search for parts in their inventory & across the web, and place orders.

By doing this, the field technician shaves off hours of admin work every day, and becomes instantly more productive.

If a certain tech was only able to complete 3 or 4 work orders (and do admin work for a couple of hours), maybe now he or she can complete a 5th work order.

This might seem like a small improvement, but at scale it really means that the business gets 20% of added service capacity without hiring more technicians.

For context, the remote tech support agents are working full time. That means saving field technicians 36 hours per day. Multiply it by the standard hourly rate of $100 and you’re potentially getting over $108,000+ per month of extra revenue capacity, that costs a fraction of that.

2- Beyond Admin Work: Diagnostics and Remote Troubleshooting

As the remote tech support infrastructure is in place, it will become clear that there are ways to further optimize technicians’ productivity.

And remote troubleshooting is a perfect way to leverage your “super techs”.

The current state of technology is allowing truly mind-blowing interactions. A junior technician on-site, and a senior technician hundreds of miles away, just need an iPad to virtually work together, side by side.

The tech on-site can show his remote support agent what he is actually seeing, and the remote technician can “operate” as if it were with his or her own hands, and show the junior technician exactly what to hold, what to twist, and how.

These kinds of interactions get technicians unstuck faster, increase first-time fix rates, achieve faster resolution time and reduce the number of truck rolls needed to get the job done.

Not only that, your Remote Support Technicians can diagnose & troubleshoot equipment ahead of dispatch, which helps in sending the right technician with the right parts for the right job every time.

Other Positive “Side Effects” of Remote Technicians Support

Here’s a list of the added benefits that a Remote Tech Support team can have on your business:

? Makes Senior Techs Even More Productive & Profitable To The Business

Having “super techs” fixing units themselves is surely a good use of their time, because they can do it fast and do a good job every time.

But having them support other technicians remotely is an even better use of their time.

Why limit their productivity to 5 service calls a day, in person, when they can be of help on 15 calls a day, remotely?

Not only would it spare those senior techs from being on their knees every day, but it also levels the competencies across your team.

? Increases First-Time Fix Rates and Improves Customer Experience

While you’re only dispatching 1 technician to a site, you’ve got the brainpower and experience of a whole team behind them.

A Remote Tech Support team should result in more first-time fixes, fewer truck rolls, and a more consistent customer experience.

? Differentiates Your Service Offering From The Competition

When you’re explaining your value proposition to your clients, one of the things you could confidently say is that they are getting multiple technicians for the price of one.

? Adds A New Revenue Stream To Your Business?

Once you have a remote tech support team, you can also offer it to your clients for Level 1 & 2 fixes.

This would make it more convenient for them and for you to solve simple issues without dispatching field technicians.

Instead of having to roll a truck and have a technician spend a couple of hours there, your remote tech team can guide facility managers on doing those simple fixes.

? Gets Techs From Green to Productive Faster

Another side effect of having senior techs on remote support is that a 3-year technician can (almost) perform the work of a 30-year one.

It bridges the skills gap in a very practical way. It gives newer techs more confidence when going on-site, and provides them access to knowledge that only a senior tech would have.

The Potential For This Industry

While this is not a silver bullet and it doesn’t completely eliminate admin work from the technicians’ plate, it’s definitely a big step in the right direction.

Also, the productivity and profitability of senior and junior techs increases. Senior technicians can be leveraged and scale the number of clients they can serve. Junior techs can also ramp up faster and with more confidence.

And last but not the least, the new generation of workers entering the trades are expecting to be equipped with technology to make their work easier.

So, having a Remote Tech Support team not only helps you improve the quality of your service and adds a new revenue stream to your business ...

But also makes your business future proof, and ready for what’s inevitably coming, which is — in my opinion — Remote-First Service Model.

What if you techs didn’t have to spend any time on admin work, and have it all done for them while they attend the next service call?

Furthermore, what if you could virtually 100% diagnose equipment before dispatching a technician to a site?

What if you could give your new technicians the experience & knowledge of a 30 years tech on day 1?

What if, when a client tells you “I’ve got 20 locations in Tampa. If you ever get there, they’re yours”... you could tell them “Why don’t we get started with our Remote Technicians, and help your facility managers with level 1 & 2 fixes first?”

As you can see, the revenue-generating potential of remote technicians goes beyond just removing admin work from techs, and introduces a whole new paradigm in a business.

I don’t know if any of this gets you as excited as I am, but I think the Food Equipment Service industry is smack dab in the middle of a Remote-Service Revolution.

At Origo BPO, we plan on being at the heart and center of this revolution to boost technicians productivity through remote teams, implementation of cutting edge technology, and redesigning workflows for maximum output.?

I’d love to hear your thoughts on this and answer any questions you may have, so please do reach out to me at [email protected]

In your corner,

Scott McGrath Director of Partnerships at Origo BPO

Reference : [1]