Taking the pressure off Project Managers - configuration considerations in PPM ?

Project managers are responsible for leading and coordinating projects, and they often face a variety of pressures in their work. Here are ten examples of the kinds of pressures that a project manager might experience:

1. Time pressure: Project managers are often under pressure to complete projects within a specific timeframe, which can be challenging if there are delays or unexpected issues.
2. Budget pressure: Project managers are responsible for managing the project budget and ensuring that the project stays within budget. This can be challenging if unexpected costs arise or there are changes to the project scope.
3. Resource pressure: Project managers must coordinate the work of team members and other resources to complete the project, and they may be under pressure to optimize the use of these resources.
4. Stakeholder pressure: Project managers must often manage the expectations of stakeholders, including clients, sponsors, and team members. This can be challenging if there are conflicting priorities or expectations.
5. Scope pressure: Project managers must ensure that the project stays within scope, which can be difficult if there are changes to the project goals or requirements.
6. Quality pressure: Project managers are responsible for delivering high-quality results, and they may be under pressure to meet specific quality standards or expectations.
7. Risk pressure: Project managers must identify and mitigate potential risks to the project, and they may be under pressure to minimize the impact of these risks.
8. Communication pressure: Project managers must keep team members and stakeholders informed about the project, and they may be under pressure to provide timely and accurate updates.
9. Decision-making pressure: Project managers must make a range of decisions during the course of a project, and they may be under pressure to make the right decisions for the project and the team.
10. Leadership pressure: Finally, project managers must lead and motivate the project team, and they may be under pressure to achieve specific results or goals.

Configuration considerations that will allow PPM to take pressure off PM's

Here are five examples of how a PPM (project and portfolio management) tool can reduce the pressure on project managers and make their lives easier:

1. Get all the documents, forms, and approvals into one place: Nothing consumes more time in Project Management than chasing, filling in, and managing all the documentation. using a PPM to consolidate all that is needed can have the single largest impact on productivity for a PM.
2. Streamlining project planning: A PPM that has Kanban, Gantt, Respurcing, and Financials in one place (that everyone uses) will help project managers create and update project plans more efficiently, potentially saving several hours of work per project.
3. Automating task tracking: A PPM tool helps project managers track the progress of project tasks and milestones automatically, potentially saving several hours of work per week.
4. Simplifying resource management: A PPM tool helps project managers coordinate and allocate resources more efficiently, potentially saving several hours of work per week.
5. Improving communication: A PPM tool facilitates communication between team members and stakeholders, potentially saving several hours of work per week.
6. Providing real-time visibility: A PPM tool provides real-time visibility into project status and progress, helping project managers to identify and resolve issues more quickly and potentially saving several hours of work per week.

It is difficult to provide specific estimations of the time saved in each example, as it will depend on the specifics of the project and the team. However, in general, a PPM tool can significantly reduce the administrative burden of project management and free up time for project managers to focus on more value-added work.

Focus on automation of reporting

A PPM (project and portfolio management) tool can help reduce the pressure on project managers in preparing reports for stakeholders in several ways:

1. Automating report generation: A PPM tool can generate reports automatically based on project data, eliminating the need for project managers to spend time manually creating reports.
2. Providing real-time data: A PPM tool can provide real-time data on project status and progress, allowing project managers to quickly and easily respond to stakeholders' questions and concerns.
3. Customizing report templates: A PPM tool can provide customizable report templates, allowing project managers to create professional-looking reports with minimal effort.
4. Generating a range of reports: A PPM tool can generate a variety of different reports, including project status reports, budget reports, and risk reports, allowing project managers to provide stakeholders with the information they need.
5. Integrating with other systems: A PPM tool can integrate with other systems, such as financial software or CRM, to provide a more comprehensive view of project data. This can help project managers provide more accurate and complete reports to stakeholders.

Overall, a PPM tool can significantly reduce the time and effort required for project managers to prepare reports for stakeholders, freeing up time for more important work.

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WHY CONSIDER CORA PPM (www.corasystems.com)

There are several reasons why someone might want to consider Cora PPM over the alternative options:

Unique features: Cora PPM offers features & capabilities that are not available in other tools, which would make it a better fit for your organization's needs.

Ease of use: Cora PPM is more user-friendly and easier to learn than other tools, making it a much more attractive option for organizations with limited training resources, larger user communities, or higher levels of staff turnover.

Customization & Configuration options: Cora PPM allows for more customization and configuration flexibility than other tools, which is a major advantage for organizations with specific or unique requirements.

Strong customer support: Cora offers excellent customer support, including training, onboarding, and ongoing technical assistance on a 7x24x365 basis, which would make your PPM tool a more appealing choice for organizations that value a high level of support and may need it to support global teams

If you would like to discuss Cora PPM, and our SPM (Strategic Portfolio Management) please drop me a note.?

Alan Crean | Project Financials, Systems, & Technologies Specialist?|?Cora?|[email protected]