Taking or Finding Time To Think in 2020

by David Mantica and John M. O'Connor

It is almost comical that in our busy lives we get a time for deep thought. Both of us get questions from family, business friends and colleagues when we are going through a time of deep thought. Is everything okay? You seem out there. Both of us are probably perceived as out there or different but different can be good. When it comes to leadership, both of us know our clients and constituencies watch us for clues on how business is doing. 

John: I know clients see me and my demeanor during their tough career times and want to get some hope, some motivation and some sense that things will be all right. They want my business to thrive and our coaches to prosper as we help them get back to their career path and purpose. 

David: I know my teams have always watched me and looked for hints in my behavior on how the business is doing and how I am using agility to respond to changes or challenges.  I am use to that and have come to accept it but what I find funny is how my thinking time elicits a sense of concern.

That led us to think about the subject just a little bit more. 

The pace of business is moving SO fast people come to expect movement and activity as signs of success.  The busy doctor concept or the “how many emails do you get a day” you hear from businesspeople comparing importance. Taking this into consideration, it is easy to see what is happening.  Thinking is in most cases a sedentary activity done with a pensive look.  Even the word pensive which means thoughtful from a denotation prospective connotatively is used to convey a nervous or anxious mood.  Thinking and reflection for any of us can look like nervousness. Think about this as a leader: you are in your office and not moving around or talking or active, so instantly people get concerned. Why not hyper movement, running around or pacing. No activity can mean no business.  Nervous look? Fear for the future may be assumed. Not to us. 

It is so easy these days to get caught in this hamster wheel approach to business because we are besieged by smart phones, by apps and by people asking for a piece of our time and expecting us to respond to every input immediately. It’s the now culture and despite viruses and market madness nothing has really slowed down. Does keeping the spin around with activity and things will work out mindset ever cease? Not today. It is scary. The problem? As things move faster in our smart, always on world we need less activity and more thinking, potting and careful analysis. Of course we still need fast decision making and quick turnaround based on real time needs and data. But much of this can occur  after thought out considerations related to impact.  

How and when do you find the time for that thought and consideration, especially in the world of constant activity and staff nervously watching your specific activity?

Let’s start with taking time to think. Below are some strategies and ideas you can use to take time to think:

Repeat After Us. Practice these lines for taking time to think: “Need more time to decide”; “Need more time to think about”; “Need more time to consider”; “I would like to think through some of these points”; “Great ideas and thoughts, I will get back to you shortly once I have had time to consider.”

The Decision Period Power. Never let someone dictate the decision period. When someone brings you something and they loom over you waiting for an answer, don’t fall prey to their need for activity. Simply ensure you understand the issue through some basic questioning and use one of the lines above.

Breath, Back Off and Count. Like the old adage of counting to ten before responding to an “upset” email or confrontational comment, do the same when put into a situation where you need more time to think through a situation. Wait a few moments or count to ten and use one of the lines from above. 

Follow Through Matters. Flip side, once you use one of these lines or one of your own, you MUST follow through. You never want to get the reputation of procrastination or indecisiveness. Meaning base the amount of time you take to think based on the priority of the activity and be sure to think and follow up.

Now where do you find time to think? The above ideas gives you a perspective on how to get the time but now you have to find the time to do the actual thinking.

Find A Place. Some locations/times to consider: Shower; Meditation (almost anywhere); Morning, afternoon or evening walk; 30 mins. First thing in the morning when you get to the office; 30 mins. Last thing you do before you leave for the day; Car commute; Solo lunch; Lunch with one person to brainstorm; Specifically scheduled time during the day (on your daily calendar).

Plan and Prepare. It is difficult to get thinking time during the work day without really planning and preparing for it but it is possible.  Any of the times above require a bit of preparation including: The specific topic you will use during the thinking time (critical); Some bullet points to help understand the problem (reference points); A couple of ideas for and against what you are thinking about; If possible: Take one of the for and one of against and go to or three layers beyond the initial decision.

Frame It Right. The frame of reference for the thinking period is important, it helps your mind focus on the issue and get the most out of the time. So if you do anything make sure you are set on the topic of thought before you start thinking.

Look Outside of You. Getting someone outside the impact zone of what you are considering to help you is a great way to speed the thinking process and get more creative.  Basically a “think-storm” session (like a brainstorming session but with a specific focus) where you and the other person think outline on the focus topic.

The differences you will find in your actions/decisions/plans made with thought verses made on the fly will be seen very quickly.  You will feel more empowered.  Your actions/decisions/plans based on thinking will be easier to justify and be easier to sell and support. You will gain a great sense of purpose because you can “own” the action/decision/plan instead of feeling coherence/pressured. Finally you will reduce mistakes, missteps and rework which will give you and your team even more time.  

No one is perfect. So even with extra thought an action/decision/plan can end up being wrong. But with failure you lose the regret and guilt over the decision when you know you gave it proper thought. You don’t need a stay at home order to think or to be imposed but we sure need a think and take time order to be self-imposed as the world turns ever faster in 2020.

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ABOUT THE AUTHORS

John M. O'Connor: In his 29th year of career strategy coaching, outplacement and best practices in career services, John M. O'Connor has written 45+ Feature Articles and been cited in 300+ Expert Panel Quote publications for Forbes on career and workplace issues. He became the first private practice Reach Branding Certified Specialist in North Carolina and is the first Certified Federal Job Search Trainer (CFJST). With a unique fiction writing pedigree, he obtained a Master of Fine Arts in Creative Writing from Bowling Green State University. He has written multiple LinkedIn articles and contributed to career transition stories for Yahoo! Hotjobs, Monster.com, CNN-Money, The Ladders, AOL.com, and in many newspaper publications locally and nationally. His diversified experience includes serving as a college professor and as a United States Army officer. John is a keynote speaker and corporate trainer offering consultations, outplacement and talent issues, best workplace issues and human resource services.

David Mantica: For more on agile and David Mantica's focus today with SoftEd. Since the signing of the Agile Manifesto in 2001 https://agilemanifesto.org/  the agile way of working has taken the project management, application development and software delivery world by storm. At least a million professionals have obtained some type of agile certification. Organizations have transformed their process of software development and delivery leading to increased services and capabilities for internal and external customers, driving productivity increases and revenue growth.