Summer Heat Safety: Ten Essential Steps for Employers to Protect Workers

As temperatures rise nationwide, it is crucial for employers to take proactive measures to protect workers from heat illnesses and injuries. The Occupational Safety and Health Administration (OSHA) is advancing towards finalizing a stringent new heat rule that will raise the stakes for employers. Understanding the latest developments and implementing practical steps can help ensure a safe working environment and compliance with federal regulations.

OSHA’s Heat Hazard Rulemaking Takes Next Step

Recently, the Advisory Committee on Construction Safety and Health unanimously recommended that OSHA proceed with its Notice of Proposed Rulemaking for heat. This step indicates a significant movement towards establishing a permanent standard to address heat hazards. Once the proposed rule is published, OSHA will seek input from various stakeholders, including the public. While the earliest possible date for a finalized rule is early 2025, employers must act now to prepare.

Employers in Federal OSHA States are Already Required to Address Heat Hazards

Although a formal heat-related or heat stress standard is pending, federal OSHA enforces heat-related hazards through its General Duty Clause. This clause mandates that employers provide a work environment free from recognized hazards that could cause death or serious physical harm. Therefore, it is essential to take preventive measures immediately.

OSHA Uses Novel Mechanism to Turn Up the Heat

In the past two years, OSHA has conducted nearly 5,000 federal heat-related inspections using its National Emphasis Program (NEP) on heat illnesses and injuries. This temporary program targets high-hazard industries and workplaces experiencing high heat conditions, both outdoors and indoors near radiant heat sources.

The current heat NEP is effective until April 2025, focusing on locations where heat-related injuries or illnesses are prevalent. Employers should be aware of this program and prepare for potential inspections.

What About States Not Covered by Federal OSHA?

State-specific regulations and programs may differ from federal OSHA guidelines. For instance:

• Nevada: Has its own heat NEP and may soon implement a permanent rule.
• Oregon: Enforces permanent safety standards for heat-related injuries and illnesses.
• California: Already has an outdoor heat illness rule and is working on an indoor heat illness rule.
• Washington: In the process of issuing final rules on heat-related hazards.
• Florida: Recently prohibited local governments from mandating additional heat safety protections beyond federal requirements.

Ten Steps to Provide a Safe Workplace This Summer

Employers can take the following steps to protect workers from heat-related injuries and illnesses:

1. Plan Ahead: Develop a prevention program to mitigate heat-related risks. Conduct hazard analyses for all job duties involving exposure to extreme heat.
2. Train Your Workers: Educate employees on preventing heat illnesses and ensure managers can identify and address potential problems.
3. Medical Screening: Provide medical screenings for workers in high-heat environments.
4. Monitor Health: Designate someone to monitor worker health and conditions on hot days. Consider a buddy system and procedures for reporting heat stress symptoms.
5. Rest Breaks: Offer unscheduled rest breaks in the shade. Require work/rest periods based on temperature, such as five minutes every hour above 87.8°F.
6. Provide Water: Ensure unlimited access to cool water. Encourage drinking 4-6 ounces every 15-20 minutes, but no more than 1 quart/hour and 12 quarts/24 hours.
7. Shade and Cooling: Provide shaded areas and cooling fans. Supply hats for outdoor workers.
8. Flexible Scheduling: Adjust start times or rotate crews to avoid the hottest hours.
9. Acclimatization: Implement an acclimatization period for new and returning workers, following OSHA’s detailed recommendations.
10. Emergency Preparedness: Ensure access to first aid and prompt medical attention for symptomatic employees.

Conclusion

As summer begins, taking proactive steps to protect workers from heat-related illnesses is not only a legal obligation but also a moral imperative. By implementing comprehensive heat illness prevention programs, employers can ensure a safer workplace and avoid potential legal scrutiny.

At Axis HR Solutions, we specialize in helping businesses navigate these complex regulations and develop effective safety programs. Contact us today to learn how we can assist you in safeguarding your workforce. Visit axishrky.comfor more information and to schedule a consultation.