Successful BIM Outsourcing: What's Stopping You?

In the dynamic world of #architecture, #engineering and #construction (AEC), staying at the forefront of innovation and efficiency is of paramount importance. As the world enters the #digitalage, integrating technology into all aspects of project management has become more than a trend - it is a necessity.

One strategic approach that has gained significant popularity and increasing necessity due to economic and demographic reasons is the outsourcing and offshoring of #BIMservices, which we have already discussed in more detail in one of our previous articles.

BIM, the comprehensive digital representation of a project's physical and functional features, has revolutionised the way construction projects are planned, executed and managed. Within this dynamic landscape, the concept of outsourcing and offshoring has introduced new dimensions of flexibility, specialisation and collaborative potential for companies around the world.

For companies seeking to strengthen their #BIM capabilities while focusing on core competencies, the opportunities offered by outsourcing and offshoring are truly enticing. Imagine a situation where in-house teams can channel their energies into what is their core competency or solely innovation and strategy, while a specialist team of #BIMexperts deals with the complexities of project modelling, coordination and documentation. This is the power of outsourcing and offshoring BIM.

In this article, we delve into this very area, shedding light on the key considerations facing potential clients. As we consider the prospects of using external expertise for their #BIMprojects, we will explore the key questions that arise:

• What is stopping me from using outsourcing?
• How can I be sure that the outsourcing team is right for my project?
• How do I mitigate the risks associated with outsourcing?
• How do I know they are actually working?
• What are the benefits for me if I have to check everything anyway?
• Do I need to supervise the outsourcing team?

As you begin this journey, it is important to understand that the success of BIM outsourcing and offshoring is based on collaboration, communication and trust. By understanding the whole context and making informed decisions, you can realise the potential of this approach to improve the quality of your projects, and optimise resources, even with the complexity of the #AEC industry.

BIM Outsourcing: What's stopping me?

The consideration of outsourcing BIM services, while full of potential, brings with it some concerns that may naturally arise in the minds of decision-makers. These concerns are often seen as a natural reaction to change and newness, especially when it comes to processes central to the #AECindustry.

One of the main concerns is the issue of project control and supervision. The messiness of #projectmanagement and the uncertainty of project control are some of the most common concerns. However, it is worth remembering that experienced outsourcing providers understand the importance of transparency and regular reporting. The key is to have an initial conversation and establish clear lines of communication, expected deliverables and deadlines. This way, both parties understand each other's area of work and associated responsibilities, based on which you can still maintain control of the project while still enjoying the benefits of external experts.

Another concern may be securing confidential information. Securing confidential information is always key. Choosing a reliable supplier with adequate data protection measures and signing a contract that safeguards your interests can alleviate this concern.

Finally, concerns about cultural differences and communication barriers can seem like no small hurdle. While today's communication technologies and global business environment make it easier to overcome these challenges, it is important to realise that differences do exist, yet it is worth knowing. The easier it will be to understand a person in a different location. As with the fear of losing control of a project, here too the initial conversation and the identification of synergies is key.

How can I be sure that the outsourcing team is the right fit for my project?

Concerns about the compatibility and effectiveness of a new partnership are understandable, but there are ways to minimise these concerns and make the selection process more certain and reassuring.

Analysis of experience and expertise

Reviewing a potential supplier's portfolio of completed projects can provide concrete knowledge of capacity and scope. Seeking references and feedback from other clients who have already used the outsourcing team can also provide valuable insights into their professionalism and quality of work.

Available technologies and tools

As you know, BIM requires the use of modern tools and software, which are crucial for precise and efficient work. Make sure the chosen partner is technologically advanced and has access to the necessary resources.

Test collaboration or pilot project

Allows you to see the work of the outsourcing team in action, understand their processes and assess whether they can meet your expectations.

Choosing the right outsourcing team requires thorough analysis and the right communication. Remember that an outsourcing partnership is based on mutual understanding, trust and cooperation. By choosing a team with experience, the right technological resources and flexibility, you can increase your confidence that your project will be delivered successfully and in line with expectations.

How do you reduce the risks associated with outsourcing?

Risk mitigation is a common concern when outsourcing any service. To reduce the risks associated with #BIMoutsourcing, clear expectations should be set through well-defined project scopes and timelines. A solid contract detailing deliverables, milestones and quality standards can provide a solid basis for collaboration. Regular performance reviews and progress updates ensure that work remains in line with expectations.

But... how do I know they are actually working?

Maintaining visibility into the progress of outsourced BIM projects is crucial. Collaborative project management tools and platforms enable real-time tracking of tasks, activities and milestones. Regular video conferencing and progress reports allow you to monitor the work being done and respond quickly to any concerns. Transparent workflows ensure accountability and keep everyone on the same page.

Yet, the most important factor remains trust. This is built on open, clear communication, trial work maintaining regular contact, sharing knowledge and mutual problem solving. With long-term projects, a contract in the form of binding the teams together, rather than a done deal, helps here.

Also, our business model focuses on the #remotework almost 100% of the time (except when employees choose to visit our office and perform their duties on-site). Therefore, we fully appreciate the importance of regular meetings, ongoing progress updates and precisely defined expectations for our team. Thanks to these practices, we can be sure that every task will be completed on schedule, and that no one is slacking on the job during working hours.

What's the benefit to me if I have to check everything anyway?

While it is important to maintain supervision, it is also important to trust the people you work with (!). The pandemic has shown employers the importance of placing trust in employees, and working from home or the office can be just as effective.

Therefore, delegating routine tasks to an experienced team allows you to free up internal resources and focus on #strategicplanning, #innovation and #customerrelations. The outsourcing team's expertise can lead to improved accuracy, faster project completion and lower costs in the long term.

Do I need to supervise the work of the outsourcing team?

Yes and... both no.

While a certain level of supervision is recommended, the degree of supervision depends on your comfort level and the complexity of the #project. A reputable #outsourcingpartner will understand your preferences and tailor its communication and reporting to the expectations you set. Clear communication channels and regular updates will help build trust and confidence in their capabilities.

Oversight should take place in the same way as if it were taking place in the company's internal channels. The fact that tasks are outsourced/offshored should not cause headaches for anyone.

To sum up

Outsourcing and offshoring BIM offer significant benefits to AEC firms. By carefully selecting a reliable partner, defining clear project parameters and fostering open communication, you can capitalise on the benefits of such a solution while maintaining control and visibility over your BIM projects. Remember that successful outsourcing is a collaboration based on trust, competence and shared goals.

Successful outsourcing should not generate additional hassles or dangers for companies or become a ballast that constantly requires oversight. It should act as a mechanism for streamlining processes and optimising projects, providing only benefits and contributing to efficiency gains. And this we can guarantee for you today!

May BIM be with you!