Streamlining Scaffolding Quotations with SMART Estimator
SMART Scaffolder Software
Scaffolding drawings, material lists, quotes & much more. Any sized company can use it with tube & fitting or systems.
The National Access and Scaffolding Confederation (NASC) has recently issued comprehensive guidance on crafting well-prepared scaffolding quotations. With these guidelines, scaffolding companies can ensure their quotations are precise, transparent, and compliant with industry standards. Fortunately, for companies using SMART Estimator software, much of this process is simplified and automated, ensuring consistency and accuracy across all quotations.
Essentials of a Well Presented Quotation: How SMART Estimator Delivers
Site Identification and Project Details:
Guideline Requirement: Identify the site, parties involved, date of the quotation, and a unique reference number.
SMART Estimator Feature: The software automatically includes these details, ensuring all essential information is captured and displayed. Users can input the specific site details, client address and contact details. SMART Estimator will also allow you to assign a unique quote number with prefixes and suffixes of your choice.
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Quote Validity Date:
Guideline Requirement: Include a lapse date for the offer.
SMART Estimator Feature: Users can easily set an offer expiry date your bespoke covering letter, which will be clearly stated on the quotation.
Detailed Work Descriptions:
Guideline Requirement: Provide accurate, detailed descriptions of the work.
SMART Estimator Feature: With its comprehensive scaffold database SMART Estimator ensures detailed and precise descriptions. Users can also edit and import their own descriptions to ensure all aspects are covered.
Itemized Pricing:
Guideline Requirement: Clearly state the price of each item and total contract price.
SMART Estimator Feature: The software itemizes each aspect of the work, allows you to calculate individual prices of each scaffold, and provides a total contract price, making adjustments straightforward in case of variations.
Hourly Labour Rates:
Guideline Requirement: Provide hourly labour rates and specify limitations.
SMART Estimator Feature: Users can input standard and specific labour rates, including any limitations, ensuring clarity for additional work pricing.
Discount Terms:
Guideline Requirement: State if rates and prices are subject to discounts.
SMART Estimator Feature: The software allows users to set discount terms and Main Contractors Discounts (MCD’s) For example you can include a prompt payment clause, which is then clearly displayed on the quotation.
Surface Preparation Responsibility:
Guideline Requirement: Identify who is responsible for surface preparation.
SMART Estimator Feature: Users can include specific notes regarding surface preparation responsibilities within the quotations covering letter or item descriptions
Scaffold Tying Methods:
Guideline Requirement: Describe the method of tying the scaffold.
SMART Estimator Feature: Detailed methods for scaffold tying can be included in the software’s descriptions, ensuring the client is fully informed.
Notice Period and Project Timing:
Guideline Requirement: Include notice period, erection, and dismantling times.
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SMART Estimator Feature: Users can input and clearly state these timelines within the item description to allow for better communication with your customers
Terms of Payment:
Guideline Requirement: State payment terms in compliance with legislation.
SMART Estimator Feature: Payment terms can be predefined and included in every quotations terms and conditions, ensuring compliance and clarity.
Retention Terms:
Guideline Requirement: Specify if retention is not accepted.
SMART Estimator Feature: Users can include terms regarding retention, reinforcing that full payment is required unless otherwise agreed.
Equipment Responsibility:
Guideline Requirement: Identify who is responsible for equipment on-site.
SMART Estimator Feature: Responsibility for equipment can be clearly stated in the quotation, as per the customizable T&C’s.
Liability for Damages:
Guideline Requirement: State who is liable for property damage and personal injury.
SMART Estimator Feature: Liability clauses can be included in the general terms and conditions within the software.
Valuation of Additional Work:
Guideline Requirement: Describe methods for measuring and valuing additional works.
SMART Estimator Feature: Users can add additional pages to their quotations such as including a schedule of rates and methods for valuing variations, ensuring transparent handling of additional work.
Dealing with Delays and Extensions:
Guideline Requirement: Mechanism for dealing with delays and extensions.
SMART Estimator Feature: Provisions for handling delays can be included in the terms and conditions.
Dispute Resolution:
Guideline Requirement: Method of dealing with disputes.
SMART Estimator Feature: Users can outline the preferred method of dispute resolution, whether adjudication, arbitration, or litigation in the terms and conditions section of the software.
Errors & Omissions Exceptions (E&OE):
Guideline Requirement: Include E&OE clause.
SMART Estimator Feature: An E&OE clause can be standardly included in all quotations to cover any minor errors or omissions. This can be done either in your covering letter or in the terms and conditions
Why Choose SMART Estimator?
SMART Estimator software not only aligns with NASC’s new guidance but enhances the quotation process by automating and standardizing many of the essential elements. This ensures that all quotations are detailed, compliant, and professionally presented, ultimately improving efficiency and client satisfaction.
For more information on how SMART Estimator can transform your scaffolding business and to book a demonstration of the product. Visit the SMART Scaffolder website or follow their updates on LinkedIn.