Streamlining Pharmacy Purchases with MocDoc’s Intelligent GRN Import Feature

In the fast-paced environment of hospital pharmacies, efficient inventory management is crucial. Every day, pharmacies process numerous purchase invoices, ensuring that essential medicines and supplies are stocked adequately. Traditionally, entering Goods Received Note (GRN) data has been a manual and time-consuming process, leading to inefficiencies and errors. However, MocDoc’s GRN Import Feature revolutionizes this process by offering a seamless and automated solution.

The Challenge: Manual Entry Overload

For small pharmacies or hospitals with minimal purchases, manually entering GRN details may not seem like a burden. However, large hospitals, multi-location setups, and high-volume pharmacies face a significant challenge. Each purchase may involve 50 to 100 products, each with attributes like product name, purchase price, MRP, tax, batch number, expiry date, and unique product codes. Entering such vast amounts of data manually is not only tedious but also prone to errors, leading to discrepancies in inventory and financial records.

The Smart Solution: MocDoc’s GRN Import Feature

MocDoc GRN Import Feature eliminates these challenges by allowing users to import GRN data directly from an Excel or CSV file provided by the supplier. This feature significantly reduces manual data entry, saving time and enhancing accuracy.

How Does the GRN Import Work?

1. Upload Supplier File: The supplier provides an Excel or CSV file containing product details.
2. Map Data Fields: The user maps the columns from the uploaded file to corresponding MocDoc fields (e.g., purchase price, MRP, tax, batch number, etc.).
3. Automated Product Code Matching: The first time the user imports a file, they need to ensure the product name matches the one in MocDoc. MocDoc fetches the corresponding product code from its database. Clicking Map Product Codes associates the supplier’s product code with MocDoc’s internal product code.
4. One-Click GRN Creation: Once mapped, clicking the Create button generates the GRN automatically.
5. Effortless Future Imports: For subsequent imports from the same supplier, the system auto-fetches product details, eliminating the need for repeated mapping.

Benefits of Using MocDoc’s GRN Import Feature

• Saves Time: Automating GRN entries drastically reduces the time spent on manual data entry.
• Eliminates Errors: Reduces the chances of human error in data entry, ensuring accurate inventory records.
• Enhances Efficiency: Pharmacies can process bulk purchases swiftly, focusing on patient care instead of administrative tasks.
• Seamless Integration: Works effortlessly with MocDoc’s Inventory Management, providing a comprehensive solution for inventory control.

Conclusion

The MocDoc GRN Import Feature is a game-changer for pharmacies handling high-volume purchases. By minimizing manual efforts, reducing errors, and streamlining the entire GRN process, MocDoc empowers pharmacies to operate with efficiency and accuracy.

For more details, explore how MocDoc enhances pharmacy operations.