Streamline Operations and Ensure Compliance with the New I-9 Verification Process

Stay up to date with the latest regulatory changes and optimize your workflow! We have important news regarding I-9 verification for your employees. The United States Citizenship and Immigration Services (USCIS) has implemented a significant update that affects all employers. It's time to adapt and streamline your operations to ensure compliance with the new requirements.

Effective immediately, the USCIS has made a crucial change to the I-9 verification process. Remote completion of the I-9 form is no longer allowed. This means that physical inspection of IDs is now mandatory for all employees who have been working for you between March 2020 and the present. Understanding and following the proper procedures to comply with this new requirement and avoid any penalties or legal complications is essential.

Methods to Avoid

To ensure you navigate these changes correctly, it's crucial to steer clear of ineffective methods. Here are three approaches we strongly advise against:

1.??????Utilizing a notary for ID verification: While notaries can be helpful in certain situations, they are not suitable for I-9 verification. This process requires specific knowledge and expertise to accurately validate employees' identification documents.

2.??????Traveling to physically inspect employees' IDs: As an employer, it's impractical to personally visit each employee to inspect their identification documents. This method is time-consuming, costly, and inefficient, especially if you have a geographically dispersed workforce.

3.??????Employing someone solely to conduct ID inspections: Hiring an individual solely for the purpose of conducting ID inspections can be an unnecessary expense for your organization. It's essential to find a more streamlined approach that integrates with your existing processes.

A Streamlined Approach

To streamline your operations and maintain compliance with the new I-9 verification process, we recommend the following approach:

1.??????Utilize a remote tool specifically designed for efficient ID verification: By leveraging technology, you can simplify the process and save time. Aqore offers a remote tool that enables you to securely send a link to an authorized representative of your choice for the physical inspection of I-9 documents. This eliminates the need for unnecessary travel and allows for a seamless verification process.

2.??????Manage all employee documents and IDs in a centralized location: Keeping track of employee documents and IDs can be challenging. Centralizing this information in a secure system ensures easy access, reduces the risk of misplaced documents, and facilitates compliance with record-keeping requirements.

Discover Aqore's Solution

At Aqore, we understand the importance of adapting to regulatory changes while optimizing your workflow. Our innovative technology can help you navigate the new I-9 verification process with ease. Here's how our solution works:

1.??????Securely send a link to an authorized representative: Aqore's platform allows you to send a secure link to an authorized representative who can physically inspect the I-9 documents on your behalf.

2.??????Complete the process efficiently: The authorized representative will provide the necessary information, completing the verification process. This streamlined approach saves time and resources while ensuring compliance.

3.??????Review and approve the I-9 form: Once the verification process is completed, the I-9 form becomes available for your review and approval, all within the Aqore platform.

Schedule a Demo

To learn more about how Aqore's solution can benefit your organization, we invite you to Schedule a Demo with our team. Our experts will guide you through the platform's features, demonstrate its simplicity, and address any questions or concerns you may have. Together, we can ensure a seamless transition to the new I-9 verification process and safeguard your compliance efforts.

Conclusion

Adapting to regulatory changes is essential for every organization. The recent update to the I-9 verification process requires employers to transition from remote completion to physical inspection of IDs. By following the recommended approach and leveraging Aqore's innovative solution, you can streamline your operations, save time and resources, and ensure compliance with the new requirements. Don't let these changes overwhelm you—take proactive steps today to safeguard your organization and maintain a smooth workflow.