Stop Just Outsourcing All Your Data Security Control – Own IT or Pay the Price.

A recent high-profile case involving Albany ENT underscores the risks of relying on third-party providers for data security: Albany ENT will pay $500,000 in penalties for a security lapse that compromised sensitive patient information.

??? What happened?

Times Union reports that Albany ENT and Allergy Service experienced a significant data breach in 2020, exposing confidential patient records through compromised email accounts—an event that brings data security practices sharply into focus. Full article here: News Staff, Oct 29, 2024, Times Union.

?? Why this matters:

Relying on third-party providers for data security is not just risky—it’s increasingly unfeasible. Organizations can’t afford to take a hands-off approach when protecting Personally Identifiable Information (PII) and Electronic Protected Health Information (EPHI). There should be an in-house expert part of the leadership team, either full-time or fractional, which is essential to proactively monitoring, updating, and managing access to the overarching process of these sensitive PII data systems. Without dedicated in-house management, the financial and reputational consequences can be devastating.

?? How this impacts you and what to do:

If you handle any form of sensitive client or patient data, it is critical to:

• Build in-house expertise dedicated to data security to ensure real-time management and oversight.
• Avoid over-reliance on third-party vendors; use them as supplements, not solutions.
• Invest in continuous cybersecurity training and protocols, ensuring your team can identify risks and respond promptly.

?? I would like to hear your comments!

Does your organization take steps to reduce reliance on third parties for data security? What other strategies are you using to safeguard data?

Repost this to help other organizations take control of their data security practices! ??

7 FAQs on Data Security and In-House Management

1. Why is relying on third-party providers risky? Third parties may lack the necessary real-time oversight of your data. In-house management provides direct control and faster response capabilities.
2. What is the primary benefit of having in-house security expertise? In-house teams can respond instantly to potential threats and continuously improve the security framework to fit your unique needs.
3. Are in-house data management solutions cost-effective? In the long run, yes. Reducing penalties and minimizing breaches can save companies thousands or millions of dollars.
4. How often should our organization review data security protocols? Regular reviews—at least quarterly—are recommended, especially as new threats and technologies emerge.
5. What types of data require specialized management? PII, EPHI, and sensitive client information demand continuous, rigorous security management.
6. What is the most significant risk of relying solely on third parties? Limited control and delayed responses to breaches can increase the scale of data exposure and lead to more significant penalties.
7. How should companies get started with in-house cybersecurity? Begin by hiring skilled IT professionals and implementing regular training sessions to build and maintain a secure infrastructure.