A Step-by-Step Guide to Migrate Google Shared Calendar to Office 365

Summary:- Are you looking to migrate your Google Shared Calendar to Office 365 but do not know how to do it? Since the business increases, therefore the need to switch has become essential. However, moving calendar data from Google to Office 365 can be a complicated task, but with the right guidance, you can do it efficiently.

Google and Office 365 are the most popular productivity suites used for personal and business use. Both are providing great features for the end users to manage calendars. Google Calendar delivers great features, while some users choose Office 365 due to its advanced features. However, migration needs good planning.

Moreover, It's important to understand the process of migration. It is crucial to understand the steps in transferring that ensure a smooth migration process. Whether you are using a professional or family plan.

Reasons to Migrate Google Shared Calendar to Office 365

There are many causes that's why users need to migrate Google Shared Calendar to Office 365 with their data.

1. Centralized Data - It highlights that all the data is present in one place of all calendars Rather than jumping from one platform to another i.e. Google Calendar and Outlook, you can do everything in one place. It reduces the risk of missing important meetings or schedules.
2. Access from any Devices - You can use any of your devices including your phone, laptop & tablet. It ensures access to your schedule easily with Office 365. It is crucial, always to attend to all important schedules without missing them.
3. Collaboration - If you work with employees using Outlook, It's quite hard in the organization that some use Google Calendar and others use Office 365 calendar. Migrate Google Shared Calendar to Office 365 allowing users to see schedules easily since the users are already familiar with that technology. However, this collaboration helps to improve communication and avoids any confusion about deadlines or meetings.
4. Enhanced Scheduling Features - Outlook 365 Calender consists of an advanced tool for scheduling meetings or an appointment. Therefore migrate Google Shared Calendar to Office 365 is the right choice. By exporting from the Google Calendar, you can access these advanced scheduling functionalities. Advanced features such as meeting scheduling assistant, conditional formatting, and resource scheduling come with the Microsoft 365 Business subscription plan.
5. For Data Backup - Exporting the schedules might be helpful for the users since exporting creates a backup of important calеndar data. By keeping your calendar data in two places you will be more secure. If something happens to your Google account, your schedule remains safe in Outlook 365.

After going through the reasons to migrate Google Shared Calendar to Office 365 let's have a glance at how to export/migrate.

Read More : How to Avoid Migration Failure in Office 365?

How to Transfer Google Shared Calendar to Office 365?

There are two methods used for migration. The first one is the manual method and the second one is using any automated solution. Let's discuss them in brief for better clarification.

Way 1# Manual Method to Migrate Google Shared Calendar to Office 365

You need to follow the steps mentioned below to transfer your Google Shared Calendar to Office 365.

1. Step. First, Go to the local web browser and log in to the Gmail account.
2. Step. After login, click on the “Apps Menu” icon then select the Calendar option.
3. Step. Now, click on My Calendars, on the left, And select the Settings option.
4. Step. Click on Export Calendars. Downloading starts in .ics format.
5. Step. Now, Go to Office 365, log in with the credentials, and then navigate to Calendar.
6. Step. Click on the Add Calendar and then click on the From file present in the drop-down menu.
7. Step. Browse the downloaded file and rename it in the Office 365 account.
8. Step. Click on the “Save button”.

Note: You can view the Gmail calendars in Office 365 from the “Your calendars” option present on the left side of the Office 365 account. But this process is applicable at one time in one account. If there are multiple accounts for migration, you need to repeat the process for every account.

Difficulties with the Manual Method

There are a lot of difficulties or limitations of the manual method therefore experts do not advise users to use such a method.

• Exporting and importing your calendar data manually is risky, it leads to the loss of the data of schedules.
• Important details such as descriptions or reminders may not transfer correctly causing less use of schedules.
• Moving a large calendar data manually can be a time-consuming process.
• You need to transfer data repeatedly to ensure both calendars are up-to-date.
• If there are differences in file formats can cause problems during import. And make the process fail.
• To avoid glitches changes are required in both calendars. If you made it in one calendar it doesn't automatically show in the other therefore it requires manual updation.

In these situations, It is advisable to go with automated software that can quickly move all of the data to an Office account.

Way 2 # Automated Solution to Migrate Google Shared Calendar to Office 365

G Suite to Office 365 Migration Tool is designed for transferring calendar data. This is one of the most reliable and automated tools with less downtime and data loss. It's easy to use for beginners also. In addition, the tool comes with some powerful features to make the process smoother.

The top feature of the tool is as follows,

1. This tool can move your Gmail messages, calendar events, contacts, and even documents from Google Drive to your Office 365 account
2. Transfer everything or just the things you need, like emails from a specific date range.
3. This tool can handle moving lots of accounts at the same time and save time.
4. You can watch the progress of your move in real time, so you know when it's finished.
5. Once everything is moved, you'll generate a complete or summary report.
6. This tool can move a lot of data in a single click around 40 GB per hour.

Conclusion

In this blog, we will discuss the steps to migrate Google Shared Calendar to Office 365. Moreover, focusing on the reasons why users need to do this. Additionally, Here is information on how to manage it effectively. By following this guide, you can successfully migrate the calendar without losing any important information.