FinTech Startup CEO ?? for Executive Assistant!

Salaam & Peace all.?I’m a start-up founder and also the director of a pretty cool group of companies that are working together to create some socially impactful and of course financially viable companies.?We are working on some really?exciting stuff in the FinTech, Real Estate & Digital Marketing spaces.?We have spent the last 24 months to get to where we are today and are now ramping up for big plans in 2022 (Ramadan) and have some great momentum.?Ever heard the saying..?

“Experience is the best teacher, but the tuition is high.”

Well if you are the type of person that is looking to learn from other peoples experiences to offset that tuition then this would be an ideal situation for you. You will def. be learning about the world of FinTech, Compliance, Real Estate and Digital Marketing on a regular basis.

One of the problems I’m struggling with right now, especially as a first time CEO to a FinTech startup, is making sure I am using my time in the best possible way while trying to keep up to date and be aware of trends in a digital world that is constantly evolving, and that’s why I’d like to hire you.

I have always been a one man shop asking for assistance when needed but as things have progressed well beyond the need for just one person I am now looking to get out of my comfort zone and find a likeminded person with a mix of that New York City Hustle and Silicon Valley Tech Savvy in an executive assistant.?

I used to think an executive assistant was too?posh for a startup CEO, but as I’ve progressed and evolved in the past years I have discovered a very different reality: you help make sure the trains run on time. You also help me offload administrative work that is not consistent in volume — and when it spikes I don’t sleep, and that’s not good for anyone (great examples include research and due diligence, process planning, planning marketing strategies, etc.)

HOW THE ROLE WORKS:

I need someone to partner with, who can be fully trusted with helping manage day to day operations, admin work, FinTech & Real Estate research as well as be able to see opportunities I may not be aware of in our space… someone with a deep desire to solve problems, build things and leave a positive impact on the world.

Compensation will be based on experience and I am open to working out something more equitable for the right person such as a stake in the company because I know you will work and help carry the burdens of running a start-up while learning and growing with us.?I work very hard on the projects I take on and am constantly thinking outside the box to find the best solutions to any problem as well as tap into my network to look for opportunities for future growth - it is no doubt a full time job to say the least.

I need you to be in the same NYC / Sillicon Valley mindset as I am in during the hours I work. At times this may require you to be in the office when I’m in the office, relieving me of administrative work so that I can focus on responsibilities that come with leading the company.?However I do see this as becoming a mostly remote position (if you feel you can be as productive from home).?

Together, we will navigate a time of incredible growth for the business as well as a great deal of personal growth for both of us. It’s going to be a rollercoaster ride.

SOME OF THE THINGS YOU WILL DO:

I am doing many new things now that I wasn’t doing a year ago, so I imagine your role might evolve as well. Here are some things I know I would like to entrust you with managing right away:

• Managing daily tasks and agenda
• Booking professional and personal travel
• Making sure all expenses are properly recorded
• Collecting and driving a list of key decisions I need to make each day, such as: things I need to sign, documents to review, important emails, invitations, deadlines, reminders, etc.
• Coordinating events in the office such as start-up and entrepreneurial programs, networking events, monthly community gatherings, recruiting meet and greets
• Taking on random tasks that are important to me but difficult to complete in between a day fully booked with meetings
• Research & analysis in and around the world of FinTech, digital banking, real estate and digital marketing.?
• Helping create and manage internal processes as the company grows.?
• Manage and create communication with internal and external stakeholders.
• Proposal and marketing material creation as well as project managing web and digital projects.

WHAT I’M LIKE TO WORK WITH:

I am pretty open and down to earth, at least day-to-day. Sometimes I may come off as uncaring while under stressful situations, but once we’ve worked together for a few weeks I’m sure you’ll see that I care, possibly too much.

I like to give direct feedback, I will tell you what could be better and I will also tell you what is good. I won’t yell or swear, but I will be brutally honest. If this makes you uncomfortable you’re not going to be happy, so you shouldn’t work for me (I mean, I don’t want to make you unhappy!). If this feels like something you’d prefer, then we’ll probably get along.

I am not interested in doing anything not directly connected to the goals of the company. You will discover very quickly what I think is important and what I think can be ignored. I will be pretty open with you about things I think are worth our attention, and things that aren’t. For Example - I get invited to lots of events (pre covid of course) and also get requests for advice on start-ups from many people but generally try and be dismissive because if I say yes to everyone then it takes me away from my own personal responsibilities… sometimes I find it hard to say “no” because I genuinely do care and enjoy helping others so that is where you may have to step in to give me your unfiltered opinion.?

THE LONG TERM:

I am completely cool if you’re not my EA forever, but I want someone who will do this job happily and with great focus for at least one year. Beyond that, if you discover an aspect of the company you are thrilled about I’d love to promote you into one of our teams and task you with hiring and training your replacement.

Together, we will build a company and help strengthen others and if you want to learn what it’s like to run a company then I invite you to come work with us.

NEXT STEPS :

Take a look at the job description here and if you feel you are a good fit and live in the DFW area then please feel free to send us your application as outlined below… and remember I don’t have an EA yet so pardon me in advance for any delay in responses.

COMPLETE JOB DESCRIPTION BELOW:?

Executive Administrative Assistant to provide a high degree of administrative support and service to managers of a Fin-Tech start-up and Real Estate Company. Assistants may in some cases take decisions on behalf of his/her manager and represent unit if designated.?Further, you will contribute to and coordinate activities in different projects in administrative area, act as expert for the administrative support systems whenever needed.?Responsibilities include support and engagement in internal administrative support processes, systems and tools.?The tasks performed can be on an ad-hoc basis.?All above to optimize administrative efficiency, meet business needs and enable management to focus on core business activities.?

Company Summary:?

The company is a FinTech Start-up with a strong focus on crowdfunding, Real Estate and digital marketing.?

Responsibilities:?

• You will manage information and support in creating information, research and due diligence as well as process creation in the areas of FinTech, Real Estate & Digital Marketing.
• Support with use of administrative tools & other general tools such as?Gsuite, HubSpot, Slack, Asana, Office Suite and Mac Products.
• Support management through the research and creation of corporate policies and workflows as well as help with day-to-day operations.
• Drive improvement and implementation of administrative routines
• Network and communicate with members within and outside the organization
• Plan and organize internal and external e.g. events, meetings, workshops, trainings

Key Qualifications:

• Bachelors degree or equivalent work experience?
• Proficiency in MS Office Suite, Google Suite, Hubspot, Asana, Slack
• Strong People and Team Relations Skills
• Must be an A+ communicator both written and verbal
• Strong general computer skills
• A keen insight and desire to keep on top of FinTech / Digital Marketing / Branding and Real Estate industries.
• Great listener.?Strong at processing input and converting into action items.?
• Willingness to be coached and take constructive criticism.
• Self-motivated, proactive, and able to work under minimal supervision
• Experience as an executive assistant role is a plus
• Experience in Real Estate is a plus
• Must be a US Citizen
• Must be local to the DFW area

If the above mentioned, long winded and heart felt explanation of what we need here is of interest to you then here are your next steps:

1) Put together a 1 minute video pitching yourself as the perfect candidate for this job. Most obvious questions to answer here are why you want this? What is your interest in the fields being worked on? What can you bring to the table? What is it you are looking to gain from us? Where do you see yourself in 2 years?

2) Send a copy of the video, resume and a portfolio of any related work that may be of interest to [email protected] . Please make sure to add the subject line of “Interest in the SEPCO EA position”.

That is all for now and best of luck to everyone.?