Start Using Gmail Templates

 As a Virtual Assistant, finding new time-saving tools is the best – and I found a new one this week that I can’t wait to share with you.

Did you know that you can create email templates in Gmail? I had no idea and I love this!

Here’s how to set them up and use them:

1. In Gmail go to settings and then click advanced. On this screen, the first choice is Templates. Click enable and then scroll down and click Save Changes.
2. To create the template, go back to your email inbox and click on compose. Type in the subject line and the body of the email for the template. (If you have an email signature that is added to every email you send, remove it in this email. It will be added when you use the template.)
3. Once your email is exactly as you’d like it to be, click the three vertical dots at the bottom the formatting bar.

4. Click Templates, Save draft as template and then click Save as new template. A window pops up for the name. (PRO-tip – whatever you call the template becomes the subject line.)

And then just delete the draft.

5. To use your template, click compose and the three dots in the formatting bar again. Choose Templates, and then choose the template you created.

No more endless copy and paste when you need to send the same email over and over. Gmail just keeps getting better and better!

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A business workflow and productivity expert with 25 years of experience, RocketGirl Solutions Founder Belinda Wasser is hired by small businesses on a contract basis to act as their part-time, “business manager.”

In addition, she is the Founder of the VA Connection, a professional online community with the goal of educating and connecting independent virtual assistants around the world. Join her free online classroom here: https://www.facebook.com/groups/thevaconnection/