How to Split Word Document into Separate Files and Keep Formatting?

Do you have so many large Word document files? Having trouble sharing those large Word files for work-related or other purposes? Are you looking for a solution to split large Word documents without losing their structure or formatting, you are in the right place.

In this article, we will explain how to split Word document into separate files and keep formatting. So, keep reading this article, and by the end, you will be well-informed about the best ways to split Word document files.

Why Split Word Document Pages into Separate Files?

• Email Limitation: Most email systems have a file size limit, so if your Word documents exceed this limit, you will have difficulty sharing them via email. For example, if your document file is 30 MB in size and email only supports 20 or 25 MB, you will not be able to send it via email.
• Collaborative Editing: When multiple people are working on different parts of a document file, dividing it into separate parts makes the work easier and faster. For example, if one person is writing the introduction and another is working on the conclusion, dividing the document file into separate files helps them focus on their own section. This is useful when multiple people have to work on several large document files.
• Presentation: Sometimes you need to split a Word document into separate files for presentations, reports, and submissions. For example, if you have a long report, you can split them into chapters or topics to present them one by one.
• Archiving: A smaller and more organized document file is usually easier to save for future use. For example, if you have a large document file, it is better to save each chapter or section of it as a separate file. This will help you find the files you need faster instead of scrolling through a very large document file.

Lets take a look at the user query as well:

Hi, I have so many large Word documents that I need to share for an important project, but I am facing issues because the file sizes are very large. The deadline is approaching and I'm very scared because I can't find a reliable solution that can split my large Word document into smaller files. Can someone help me figure out how to manage and split these files so I can send them without any problems.

No matter the reason, knowing how to split Word document into separate files and keep formatting is very important to ensure consistency and professionalism.

Methods to Split Word Document into Separate Files and Keep Formatting

There are different ways to divide Word files into multiple files. In the below content, we are going to explain all the top ways to get this task done. Its completely up to you which method you will choose according to your needs.

Method 1: Manually Copy and Paste Content

If you file is not that much large and you only have one or two large Word document, and looking for a free method, you can manually split files by copying and pasting the content.

How to do it:

• Open your Word document file and choose the content you want to split into a new document.
• Copy the selected content.
• Create a new document file and paste the selected content.
• Now, save the new document file with an appropriate name.
• Repeat this process for the other sections.

Limitations

• Formatting Loss: This method is not good for advanced formatting like headers, footers, and more.
• Time-Consuming: As you have to follow the complete steps again and again for all the sections, this method takes time. ?

Method 2: Using the Word Save As Feature

MS Word does not provide any built-in option to split Word document into separate files. But you can use the Save As option in combination with section breaks to create separate files.

How to Split Using the Break Section?

Insernt the Section Break:

• Go to the Layout and click the Breaks option.
• Select the Next page or continuous under the breaks.

Save Each Section:

• After inserting the section breaks, save the each section as new Word document file.
• Click the File menu and choose Save as option.
• Save the section using a different name and repeat the process for each section.

This method ensures that the content remains within its respective sections. But the complex formatting, linked style may not always carry perfectly.

Method 3: Split Word Documents into Smaller Files Using Third-Party Tools

If you are looking for the most reliable, automated, safe, and easy application to split Word document into separate files, you should use any third-party software. There are several software available where 4n6 Document Splitter is rated as the best and amazing. This software is best to split multiple large Word document files into smaller files in bulk without losing formatting and structure. The software interface is very intuitive, you will not face issues while using the software.

Additionally, the application offers so many powerful and advanced features to split Word document into separate files and keep formatting.

You only need to follow the simple steps to get this task done.

Step-by-Step Process

• Firstly, run the app, click Open, and choose Word files DOC or DOCX
• Browse your Word document files or folders you need to split
• Preview your document files and click the split button
• Choose output location, enable filters, and click Save to begin splitting

The app starts splitting Word document into smaller files. This process will take only some moments.

Advantages of Using this Software

• Allows you to split multiple large Word documents into smaller files at the same time.
• Previews the content of your large Word documents before splitting into separate files.
• You can save the divided Word files at the required location for easy access and management.
• Automatically splits Word document into separate files and keep formatting and structure always.
• No need for Microsoft Word application installation for the splitting process.
• Works on all the latest and older versions of Windows Operating System flawlessly.

Frequently Asked Questions and Their Answers

Q1: Can I use the professional software to split Word documents by page?

Yes, with this application, it is possible to split Word document into multiple files by page.

Q2: How to split my Word document files into smaller parts without losing images?

For this, it is recommended to use the third-party software.

Q3: What is the limitation of demo version?

The free demo version of the suggested professional tool will allow you to split one or two files only.

Q4: Is it possible to split Word documents by size?

Yes, you can split Word files by size using the above professional software.

The Conclusion

Splitting large Word documents into smaller files can be beneficial in many situations from managing the large files to uploading or sharing files. By using the above-mentioned method, it is possible to split Word document into separate files. Manual methods are good for some files. But if you have so many files and you want to preserve the formatting, you should only use professional software. The recommended software is developed in such a way that it gives you accurate and safe results without losing data and facing any problems.