Smart Document Format: the true PDF alternative

Last week, we explained why PDFs are terrible. In a nutshell, whilst PDF is optimised for printing and reading, it sucks if you want to store, query, model, program, transmit and analyse information (i.e. everything databases are built for).

Today we’re here to propose a solution: our Smart Document Format (SDF). This is the only format to bring the power of databases and programming to documents.

What does that mean?

Information Capture

By streamlining your documents and taking away distracting details like fonts and images, our SDF is optimised capture and organise key information.

Need to track important dates and renewal terms? Our SDF automates this process with database efficiency and accuracy, and then visualises this information in a grid or timeline.

What about dynamic information - such as dates that need to be calculated? Our SDF is programmed to apply logic so that it can capture dates that aren’t even expressed in the document.

Suddenly, the hours spent and errors made working off PDFs are reduced to nil switching to our SDF.

Search Functionality

Databases are powerful because they can be quickly queried to find what you’re looking for. Our SDF brings this same power to documents.

Unlike PDF, our SDF can understand the context surrounding your search. For comparison, searching the word “terminate” in a PDF will only find instances of that exact word. Complete the same search in our SDF, and the system pulls up all clauses that are relevant to termination within the document.

Need to search multiple documents? With PDF, your search is limited to one document at a time. With SDF, one search can return all the termination-related clauses that exist across all of your documents within seconds.

Bottom Line

If you are managing key information in documents, their format needs to be optimised for data, not for printing.

It’s time to stop using PDF for scenarios they were never designed for.

Get ahead of the curve and switch to SDF.