Small Changes Can Lead to Big Improvements: A Customer Story from eAppSys

- An OCI/Oracle APEX solution.

In the world of enterprise IT, sometimes it's the little things that can make the biggest difference. At eAppSys, we believe that small, strategic changes can streamline business processes and drive significant value. Here’s a success story that illustrates this point perfectly.

The Challenge

A leading life sciences company relied on a complex Excel spreadsheet to respond to Requests for Quotation (RFQs).

This spreadsheet contained formulas to determine the time and effort required for projects, developed over years of experience and modified by multiple contributors. Although the spreadsheet effectively met their needs, it had become increasingly complicated and lacked a single authority overseeing the knowledge base it represented.

The Solution

eAppSys stepped in to streamline this process & here is how we did it:?

· Reverse Engineering: We meticulously analysed and reverse-engineered the logic embedded in the spreadsheet’s numerous formulas. This involved understanding the intricacies developed over years and consolidating the expertise from various contributors.

· Application Development: Using Oracle APEX, we built a robust application for Order Management and Quote Generation, incorporating the logic from the spreadsheet. This application was then hosted on Oracle Cloud Infrastructure (OCI).

· User-Friendly Interface: We prioritised ease of use in the new application, designing intuitive guides and wizards to help users navigate the system effortlessly. This ensured that the transition from the spreadsheet to the new application was smooth and user-friendly.

The Impact

The new application is now used globally by the company’s sales and marketing teams. Here are some of the key benefits they’ve experienced:

· Consistency: With a centralised application, the logic for quote generation is now consistent and standardised, reducing the risk of errors and discrepancies.

· Efficiency: The user-friendly interface and automated processes have significantly reduced the time required to generate quotes, enhancing overall productivity.

· Scalability: The application can easily accommodate new features and updates, making it a scalable solution for future needs.

· Global Accessibility: Hosted on OCI, the application is accessible to teams worldwide, facilitating collaboration and ensuring that everyone has access to the same up-to-date information.

This project highlights how addressing a seemingly small issue—an overly complex spreadsheet—can lead to significant improvements in business processes. By reverse-engineering the existing solution and creating a tailored application, eAppSys helped this customer streamline their quote generation process, enhance productivity, and ensure global consistency.

At eAppSys, we are dedicated to helping enterprises unlock their full potential by focusing on both the big picture and the small details.

Please contact us at [email protected] or Book a Free Consultation to learn more about how we can support your business transformation.