A simple trick to ensure you properly switch off on holiday this summer

I write “Boosting Happiness at Work” to help you and your teams feel a little happier at work. If you find it interesting, please share it!

And if you'd prefer to receive this newsletter first every Wednesday in your email inbox, join thousands of others by subscribing on Substack at happyteams.substack.com.

Soon you will be on holiday but how can you make sure that this time you properly disconnect from work?

Last week I told a friend that this summer I won’t check my work email at all while I’m away. I won’t even have it on my phone in case of an emergency, and I will have no way of looking at it unless I can miraculously remember my 16-character password with symbols in it.

He was flabbergasted.

“How do you know if everything is OK?”

“What do your team do if your team needs you?”

“How can you relax if you don’t know what is going on?”

This could be you this summer - no email worries here.

Before I hand over my secret, I want to highlight a couple of important points …

Why disconnecting is good for you and your team

Firstly -? for all those people who think they can properly disconnect and still check work emails. You can’t.?

Just as you can't multitask, you can't enjoy the mountains in France if you're thinking about your office in Slough. You've heard a million times you need to be in the moment. This is what they are talking about.

Secondly -? if you take a break from work, and I mean a proper break where you don’t think about work at all, it gives your brain time to organise your thoughts. That’s why, when you come back from holiday, you often feel a sense of clarity.

Thirdly - If you don’t disconnect and you constantly check your emails, you are telling your team, “I don’t trust you”.

Simon Sinek on The Diary Of A CEO podcast - June 2024

Taking a proper break is important for you AND your team.

The step-by-step secret to disconnecting

The goal is not to worry that there is not some unresolved emergency.?

This is what you need to do …

1. Nominate a person that will cover you while you’re away. Someone who knows enough about your work to handle most situations.
2. Set up a communication channel with the person so they can contact you in case of an absolute emergency - WhatsApp, Messages, whatever you want, but NOT your work email.
3. Create an out of office email.
4. Delete your work email app from your phone and make it difficult for you to actually open your email program.

And that’s it. It’s not rocket science. But if you’ve been struggling to disconnect and you follow these steps, it will genuinely change your life.??

If someone emails you with an emergency, your colleague will try to fix it and if they can’t they’ll call you. Consequently, you won’t need to worry if there’s an unresolved emergency that needs your help. Because if there is, you will get a call.

Secondly, your team will feel you trust them. And if you give them the freedom to resolve problems themselves, they will actually perform better.

As a bonus, when you get back, a quick search in your email for “Emergency Hippo” and you’ll see everything you need to do first.

Here’s an example

I know, for some, this will seem very alien.

“I need to check my emails everyday.” “What happens if x or y happens?”

Trust me, it’ll be OK.?

Trust your team, that’s why you hired them.

And enjoy your break.

And anyway, as Yvon Chouinard, the founder of Patagonia, said - There’s really not much you can do to help while you’re mountaineering in Argentina anyway.

Do this and not only will you enjoy your holiday a lot more, but when you get back to work you’ll feel properly refreshed, and you will feel a sense of clarity that you didn’t have before you went away. Your team will probably feel a bit more empowered too.

Thanks for reading Happier at work - 5 minute hacks to build happier teams! Subscribe for free to receive new posts and support my work.

…

If you don’t want to miss my weekly tips - you can subscribe at happyteams.substack.com just pop in your email address, and each week I’ll send you a short mail with that week’s idea.