Simple Method to Sync Gmail with Outlook Manually

How to Sync Gmail with Outlook?

It is a very difficult task to use both Gmail and MS Outlook altogether. Thus many users want to sync Gmail with Outlook. It makes the process more smooth and easy but what if one doesn’t know the process. Well, it's not a thing to worry about as now you have this article that will explain all the things in brief. So take a deep breath and know all about it. 

Now to Sync Gmail accounts with Outlook 2016, users have to follow these simple steps one by one. These are - 

1. Generate Gmail ID
2. Login with that ID
3. In Google Settings, turn-on IMAP access
4. Activate or enable the option of “Less Secure Apps” 
5. Add/ attach Gmail Account into Outlook

By using these steps one can easily perform the whole process. So, let's just take a look at these steps in brief. First, start with generating a Gmail account. 

Read Also: How do I Convert Hotmail to Outlook?

Handy Methods to Sync Gmail with Outlook 2016:

1. Steps to Generate a Gmail Account

• Visit www.gmail.com and snap-on create an account.
• Provide your name, password, and examine for the username availability.
• Here, you have to pick your Country code then import your Phone Number. After that tap on “Next” to continue.
• Then, the user will receive the code. Now, enter the code and tap on verify. When the verification process is done then your Google account will be generated. In case, the user doesn’t get the verification message due to any network issue. Then, to verify your account, tap on the “Call Instead” option.

Finally, your Gmail Account is created and you know the process too. Once it is done then move towards the second steps i.e login with that ID. So now, let’s know that procedure too. 

2. Method to log into Gmail Account

For the login process, the user has to perform these three steps. These are- 

• First, open the Gmail login page.
• Then, provide your Email Address and tap on “Next”.
• After that, enter your Password and tap on next. Now, users can access their accounts.

If the user wants then tap on the “eye” icon to decode your password.

When it is all done then move to the third step i.e turn-on IMAP.

3. The Process to turn-on IMAP in Gmail

There are two ways by which Outlook can be configured. These are - IMAP setting and POP setting. But here, we will discuss the IMAP setting. 

One can Turn-on IMAP access by using these steps- 

• Tap on the Settings gear icon.
• Then, choose Settings
• Now, Snap-on Forwarding and POP/IMAP are located under the Settings menu option.
• Choose the option Enable IMAP radio and tap on the Save Changes in the IMAP Access section.

Now, the user has learned the process to enable IMAP access in Gmail settings; let’s move to the fourth step i.e turn-on the option of less secure apps.

4. Procedure to Turn-on the option of Less Secure Apps

• Tap on the Gmail Account profile and choose your Gmail account.
• After that hit on Security in the Google account.
• Within the option Security, scroll down to the option Less Secure App Access and then tap on “Turn on access”.
• It will immediately Turn on the option as it is displayed below.

As soon as the user enables this option he will automatically be able to access less secure apps. One can easily execute these steps and thus, doesn’t require any technical guidance. Now let’s move on to the last step. 

 5. Add/ attach Gmail Account to Outlook

• Visit Outlook app (such as Outlook 2013 or 2016)
• After that, tap on File and choose Add Account
• Now on the Auto Account Setup page, the user has to provide his name, Gmail address, and Gmail password and tap Next

(Note: If the configuration method doesn't complete and the user receives prompts to enter his username and password for the imap.gmail.com server. Then select Cancel and enter the password again if the first one had a typo*)

• Now, tap on Finish option 

In this way, one can sync Gmail with Outlook with ease. 

Mainly, Outlook stores and saves its entire mailbox data inside the PST data file which involves Contacts, Calendars, Attachments to Mail items, etc. 

Sometimes users are not interested to configure their Gmail account with MS Outlook. But want to add the older Gmail mailboxes to Outlook or want to sync Gmail calendar with Outlook, Sync Gmail contacts with Outlook. Then, they can opt for an alternative backup tool. 

Users can use the SysinfoTools Gmail Backup Tool to backup their Gmail mailbox data i.e Emails, Contacts, Calendar, and G-Drive items to Outlook directly. This also offers the demo version and users can save the first 50 emails online for free. 

Last Remark

Many users don't know the right procedure to sync Gmail with Outlook. I tried my best to explain everything in detail and I hope this article will help you a lot.