Shortcuts and Demands of Project Management

Navigating through the demands of project management can sometimes push you toward taking shortcuts, especially under the pressure of tight schedules or smaller, informal projects. However, opting for what seems like the easier path today can lead to complications down the line. Here are some common shortcuts to avoid and why they can be detrimental:

1. Skipping Planning to Jump Straight into Execution: The Pitfall: You have a project idea and a looming deadline. It's tempting to dive right into the tasks at hand without a formal plan.

The Reality: Without a clear plan, you risk overlooking critical details about the work that needs to be done.

Variations of This Shortcut Include: "We've Done Similar Projects Before": Even if the project seems familiar, differences such as new team members or tools can impact its execution. Each project deserves its own tailored plan.

"Our Project is Unique, Planning is Futile": Assuming that uniqueness negates the need for planning is like setting off on a journey without a map. Initial plans, even if later revised, provide a crucial starting point.

2. Neglecting Preparation During Execution: The Justification: With deadlines pressing, it might seem reasonable to skip defining procedures and jump straight to work.

The Importance of Preparation: Establishing clear procedures and understanding team dynamics are crucial steps that can't be overlooked. They ensure smooth project execution and help avoid misunderstandings and delays.

3. Overlooking Initial Phases When Joining MidProject: The Scenario: The project is underway, and you're stepping in to take over. The plan is set—why question it?

Why It's Necessary: Revisiting the project's initial phases helps identify any missed issues and ensures you fully understand the project's goals and plan, affirming its feasibility.

4. Hastily Closing the Project: The Temptation: As one project ends, the rush to start the next one can lead to a hurried or incomplete closure.

The Consequence: Failing to properly close a project means you might not fully recognize its successes or shortcomings. It's essential to confirm all tasks are completed and learn from the project to improve future endeavors.

Implementing These Insights: RealWorld Example

Imagine you're managing a project to launch a new website. Here's how you might apply the advice above:

Avoid Skipping Planning: Even if you've launched websites before, take time to plan, considering any new technologies or team members involved.

Ensure Thorough Preparation: Define roles, timelines, and communication plans before diving into website development.

Revisit Initial Phases if Joining MidProject: Familiarize yourself with the project's history and objectives to ensure alignment with your approach.

Complete the Closing Phase Diligently: Ensure all elements of the website are functioning as intended, gather feedback from stakeholders, and document lessons learned for future projects.

In summary, taking shortcuts in project management might seem appealing under pressure, but they often lead to issues that could have been avoided with proper planning, preparation, and closure. Being thorough in each project phase is key to longterm success and learning.