Sherpany Minutes: the clever way to write and approve minutes as well as to record decisions and tasks.

Meetings are the top decision making and leadership instrument, but also the biggest time consumer for Managers - Sherpany challenges the enterprise world to get time back when it comes to leadership meetings.

Sherpany announces the release of its minutes manager, an add-on feature to the Sherpany Platform, facilitating the creation, distribution and discussion of meeting minutes, decisions and tasks. One more proof of Sherpany to keep its brand promise to give users time back when it comes to leadership meetings on Executive and Board level.

4 Benefits of the Sherpany Minutes

• Sherpany Minutes automatically creates, based on your agenda, a minutes template and pre-populates it with the proposals of the agenda items. #gettimeback
• Thanks to its integration with Sherpany DISCOURS?, meeting organisers can easily follow the key discussion before and during the meeting when writing the minutes. #gettimeback
• Minutes can be selectively published to e.g. the chairperson to get them reviewed and commented on using Sherpany DISCOURS. #gettimeback
• Once the minutes are finalised, thanks to the integrated approval functionality, minutes can be approved outside of meetings sparing the valuable group time of privileged workers and leaders in meetings. #gettimeback

The rationale behind

The average working day, especially for senior management, is usually packed with meetings and their preparation using up to 153 hours per month*. However, 83% of managers describe meetings as the biggest time loser, for themselves as well as for others.** Due to various reasons, meetings have been a waste of people’s valuable time. The management of minutes, decisions and tasks being a big time consumer.

Minutes fulfil the purpose of recording the discussions and the outcome (decision or tasks) of a meeting. Due to the different journey of minutes, decisions and tasks, we quadruplicate information by copy & pasting it to various trace and tracking vehicles.

Today, minutes are done as a monolithic document containing all three elements. Trying to give minutes structure, company secretaries and their staff use different fonts, styles and tables to differentiate between notes, decisions and actions. However, as these 3 parts have a different purpose we build “sub-minutes” to communicate decisions in the organisation, copy actions to a spreadsheets to keep track, and when it comes to decisions, remembering a systematic review to learn from the past is just impossible. Accumulating all leadership meetings in a global corporation, we lose thousands of valuable working hours with copying, tracing and tracking. All these things can be automated.

To solve this problem once and for all, Sherpany starts today with it’s phased release of Sherpany Minutes, helping meeting organizers to easily write minutes, manage decisions and tasks within Sherpany.

“We believe digital transformation should help meeting organizers to easily create, trace and track all three elements of the outcome of a meeting and eliminate copy & paste activities. Technology should empower company secretaries to carry their responsibility with less headache and more precision.”

Sherpany Meeting is integrated into the Sherpany Boardroom and will be available to all customers. If you want to learn how it works and how it can help you save valuable time in your leadership meetings, reach out to your customer success manager or to [email protected].

About Sherpany

SHERPANY is the fastest growing start-up headquartered in Switzerland with offices in Lisbon, Milan, Paris, Berlin, Wroclaw and Zurich. Our mission is to stop the meeting madness. We build innovative, mobile solutions for board and executive committees. With our technology we turn leadership meetings from time-wasters into value-creators by driving focus on the output. We encourage the evolution of meeting culture through a delightful, easy to use and secure meeting management software to drive focus on decision making and to free up the wasted meeting time for value-adding work. According to our customers, we are the leading premium partner for large  and medium-sized enterprises when it comes to transforming the culture and management of formal meetings.

More about Sherpany on www.sherpany.com

*Source: 2013-2014 NACD public company governance survey

**Source: Stop the Meeting Madness, by Leslie A. Perlow, Constance Noonan Hadley and Eunice Eun in the Harvard Business Review