SharePoint Vs. OneDrive

There is a common debate between SharePoint vs OneDrive embracers that why should an organization transit its inclination towards SharePoint for content management when the market is agonized by solutions that are designed to store documents on the cloud with including OneDrive from Microsoft. All of the business leaders are obviously aware of SharePoint’s capabilities. However, most of them are not totally aware of how SharePoint can affect their productivity. So, read the comparision between SharePoint and OneDrive.

Most of the Microsoft Office 365 users in the current market would be enthusiastic about exploring SharePoint online in their work culture to store, organize, access, and share documents. However, it will be difficult to know the exact fit when compared between the two solutions while considering data and security management. Anyhow, a company must know the pros and cons of OneDrive and SharePoint before implementing or considering one as better than the other.

SharePoint Vs OneDrive for Business

You need to measure the complete benefits by comparing SharePoint versus OneDrive, to make a decision that best fits your business models. Because OneDrive is not as same as SharePoint even though they are from Microsoft.

1: Features

As you know OneDrive for Business has two options for its users OneDrive for personal or business, even though OneDrive is powered by Microsoft SharePoint it has its own benefits and limitations. OneDrive gives leveraged security to business or personal documents when it’s a matter of confidentiality but also constraints its users for sharing.

While SharePoint is the solution that acts as more than a store, its features providers its end users a wide opportunity to collaborate through its different online collaboration tools like Teams, Yammer, Excel, PowerPoint, Word, OneNote, Planner, Power Platform, etc., With a custom intranet solution for a secured work environment.

2: Ownership

Ownership of OneDrive is centralized – means except the owner of the document none will be having the rights to view, edit or share but an owner can assign access to a particular person for a particular time period. While in SharePoint documents and data are managed on-site level and can be controlled by accessing the site, so SharePoint provides an open network inside the organization to access and collaborate. And when it comes to the matter of sharing and collaborating SharePoint stands a way different from OneDrive.

3: Collaboration

When compared between OneDrive for Business and SharePoint solutions for collaboration in business there is no choice except SharePoint online from the business viewpoint. Where in OneDrive for Business you can share a document and collaborate with stakeholders more securely but it is limited and cannot make you collaborate more effectively.

While in SharePoint many of its solutions are made to enhance collaboration and communication between members, with its set-off tools and cloud solutions it’s more effective to achieve collaboration inside and outside the organization. Even though the tool is unfolded to all its users it has never compromised with the security concerns, with the SharePoint intranet solution organizations can create a secured extranet accessible to internal users anywhere on any device and only to externals with accessing permissions.

4:Custom Development

SharePoint provides a framework for custom solution development to design business-specific flows for integration and collaboration, with the combination of SharePoint and Power Platform businesses are developing their automated workflows, Apps, generating automated data insights, and more with improving productivity by leaps and bounds. While OneDrive is the solution developed on the SharePoint framework.

5: Out of the Box Features

SharePoint’s OOTB intranet solution for secured access to documents, files, data, media, library, custom landing pages, calendars, tasks, etc., allows your Microsoft team members access, view, share remotely through any device without any risk of data breaches. OneDrive even makes your team access docs but limited and not include many of the tools available in SharePoint.

Which one to consider: SharePoint or OneDrive?

Comparing and choosing OneDrive or SharePoint will obviously a difficult task for many of the industries if you are looking for a single-window usage with more security than OneDrive or SharePoint if you just want a platform that combines them all and provides you a power pack of options. Note: many of the companies will opt for both solutions and get in touch with our consultants today for comprehensive SharePoint consulting services.

If you are in the dilemma between SharePoint and OneDrive for Business or looking to set your team-site and content migration to SharePoint? contact us for a consultation session to assist you in getting a clear start.