SharePoint Site to Site Migration: A Step By Step Guide

Do you want to perform SharePoint site to site migration? If yes, then this write-up is for you.?

There can be situations to migrate the SharePoint site to another site. Either you want to migrate it in cross tenant or it might be in the same tenant. Let, me help you out with both situations in detail. Don’t fret in this write-up, you will find the solution for both situations. So, let’s get started.

Planning Your SharePoint Site to Site Migration

A solid plan is the foundation of a successful migration.

Define Your Goals and Scope

Before you dive into the technicalities, clarify your objectives.

• What's the purpose of the migration?
• What content and features will you migrate?

Setting a realistic timeline is crucial. Consider factors like site complexity, resource availability, and tool selection.

Assess Your Source and Target Environments

Take a deep dive into your current SharePoint site.

• What's its current state?
• What's the target environment?

Identify potential compatibility issues between the two environments. This could involve differences in site structures, permissions, or custom workflows.

Executing Your SharePoint Site to Site Migration in Cross-Tenant

If you are planning to move to another account, then use the SysTools SharePoint Migration Tool. It can easily migrate your SharePoint site to another tenant if you are thinking of the lists, libraries, and permissions. Then this tool will be fruitful for you. It can migrate the whole site along with its content whether it is document library, list, users, or permissions. It also offers impeccable features that streamline the SharePoint site to site migration process.?

Splendid Features of the SharePoint Migration Tool

1. It provides the option of batch migration to migrate the SharePoint sites into the batches.?
2. You can also use the Date filter for the selective site migration to avoid unnecessary data migration.
3. This tool offers complete data security throughout the migration process.
4. All the files and folder structure remain the same at the destination SharePoint account.
5. ?You can also go through the reports of the migration process generated by the SharePoint migration tool.

Steps of the SharePoint Migration Tool?

Step 1. After downloading and installing the tool.

Step 2. Select the platforms from which you want to migrate and the destination platform.

Step 3. Select the Site option and also apply the Date filter for the selection of the necessary sites.

Step 4. Provide the Source and Destination details and also validate them.

Step 5. Load Users and Sites into the tool. After their successful validation, press the Start Migration button to start the cross-tenant SharePoint site to site migration process.

Executing Your SharePoint Site to Site Migration within the tenant

With a solid plan and the right tools, it's time to execute your SharePoint site migration.

Prepare Your Source and Target Environments

Before you start the migration, ensure both environments are ready:

• Back up your source site: This is a critical step to safeguard your data.
• Create the target site: Set up the new site with the desired structure and permissions.
• Configure permissions and settings: Ensure users have the correct access to the migrated content.

Within SharePoint users have an option to move sites or files from one SharePoint site to another, using which users can move their small sites. With the below steps.

• Sign in to your Office 365 account with the appropriate admin credentials.?

• Move to the Office 365 admin center and then Launch SharePoint.

• Click on the Active Sites and select the site that you want to move.

• Hit the Setting option and then the Site Content option.?

• Now, launch the Subsites option and hit the three dots. After that, from the dropdown, click Site Contents.?

• Now choose the folders and files you want to move and then press the Move to option.?

• Finally, choose the destination SharePoint site for migration.

Post-Migration Tasks

Your SharePoint site is migrated, but the work isn't over yet. Post-migration tasks are crucial to ensure a smooth transition and optimal performance.

Test and Validate

Thorough testing is essential to identify and fix any issues.

• Test all features and functionality: Ensure everything works as expected, from navigation and search to custom workflows and web parts.
• Validate search and indexing: Verify that search results are accurate and up-to-date.
• Check user permissions and access: Make sure users can access the migrated content without any problems.

Optimize Your SharePoint Site Performance

A well-optimized site provides a better user experience.

• Optimize images: Compress images to reduce file size.
• Minimize HTTP requests: Combine and minify CSS and JavaScript files.
• Leverage caching: Improve page load times.
• Monitor site usage and performance: Keep an eye on key metrics and make adjustments as needed.

Provide User Training

• Train users on the new site and any changes: Help them adapt to the new environment.
• Provide documentation and support: Offer resources to assist users with any questions or issues.

By following these post-migration steps, you can ensure a successful transition and maximize the benefits of your SharePoint site migration.

Conclusion

A successful SharePoint site to site migration requires careful planning, execution, and post-migration attention.

By following the steps outlined in this guide, you can minimize risks and ensure a smooth transition for your users.

Frequently Asked Questions

Q1. How long does SharePoint Online site to another site migration take??

A - The duration varies based on site size, complexity, and chosen migration method. Smaller migrations might take a few hours, while larger ones can take days or even weeks.

Q2. What are the challenges of SharePoint site to site migration??

A - Common challenges include data loss, broken links, permission issues, and performance degradation. Proper planning, testing, and addressing potential issues can mitigate these risks.

Q3. Can I migrate a SharePoint site to a different domain??

A - Yes, but it's a complex process requiring careful planning and configuration of DNS records, SSL certificates, and user permissions. But with the help of the above suggested SharePoint tool the process becomes simple.

Q4. How do I migrate SharePoint site permissions??

A - Using the above-suggested software, you can migrate SharePoint permissions as well.

Q5. How do I test a SharePoint site after migration??

A - Thoroughly test all features, including search, navigation, permissions, and content display.

Q6. What are the best practices for SharePoint site to site migration? A - Below are the ones.

• Careful planning
• Choosing the right tools
• Backing up the source site
• Thorough testing
• Providing user training