Set in Order
In my last newsletter we looked at the first step of 5S, the "Sort" phase. Now that we have everything we don't need removed from the area we can move on to the next step of "Set in Order".
Set in Order is the process of putting everything in a place that is both easy to find and easy to put away when you are finished with the item. You begin the Set in Order phase only when you are happy that the Sort phase is complete. This phase will be useless if there is unwanted clutter hanging around the area.
The main goal of Set in Order is to develop a standardised and consistent way to store and retrieve tools and materials that you have identified as being value add to your life. The key to success here is standardisation. It is always best to develop a system based around how often the items are used, and the process by which they are used. Here are some guidelines to keep in mind:
1) If items are used together then store them together.
2) Place the frequently used items close to the user to prevent excessive moving.
3) Let-Go-Systems can be very useful in these situations, tools are connected to a retractable cord and will automatically return to the stored position when released.
Set in Order phase utilises a number of different strategies to achieve its goal. These can include:
1) Labeling and signage strategy - Labels and signs are used to indicate where items relevant to the area need to be stored. It also gives a clear indication of how many items are actually stored in that area.
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2) Painting and taping strategy - The use of paint and tape is ideal for marking out walkways and operational areas. This promotes a safer working environment and allows for smoother flow of materials through the facility.
3) Shadow board strategy - A shadow board is a highly visible home for your tools. Each tool has an outline of the tool drawn so that you know exactly where the tool belongs, and it is a clear indication when a tool is missing.
So with "Sort" and "Set in Order" phases now in place we will turn our attention to the art of "Shining" in the next installment.
Stay Lean,
Tom