Sending Parcels from Poland to the UK After Brexit

With Brexit in full swing, sending parcels from Poland to the UK has changed significantly. These changes can feel overwhelming, especially for first-time shippers. In this article, we’ll guide you through everything you need to know about shipping to the UK after Brexit. From customs fees to parcel-forwarding services, we’ll ensure you’re well-prepared for a smooth shipping experience.

Understanding the Impact of Brexit on Shipping

Brexit introduced a new era in the trading and shipping relationship between the UK and European Union countries like Poland. As of 2021, shipments from Poland to the UK now face additional customs procedures and import taxes, resulting in longer delivery times and potentially higher costs.

Changes in Customs Regulations

Overview of New Customs Requirements

One of the biggest adjustments involves customs. Before Brexit, items shipped within the EU were exempt from customs checks, but now every shipment to the UK from Poland requires specific documentation and customs declarations.

Necessary Documentation

When shipping to the UK, you must include:

• Commercial Invoice – detailing the contents, value, and origin of the goods.
• Customs Declaration Form – specifying item details to help customs officers assess any taxes or duties.
• Proof of VAT Payments – if applicable, especially for business shipments.

Impact on Shipping Costs

Explanation of Added Costs Due to Brexit

Shipping to the UK post-Brexit comes with new fees, including customs duties and VAT. Carriers often add processing fees to handle these requirements, and while rates vary, some may increase by as much as 10-20%.

Comparison of Pre-Brexit and Post-Brexit Shipping Fees

Before Brexit, EU shipments were hassle-free and tax-exempt. Now, every package has the potential for additional costs, depending on the value of the items and the chosen carrier.

Shipping Options from Poland to the UK

Overview of Available Carriers and Services

Several companies continue to operate routes between Poland and the UK, including Poland Express, Parcel Poland, and EU Packet. These companies offer a range of services to match your timeline and budget.

Comparison of Delivery Times and Pricing

Standard shipping may take between 5-10 business days, while express services can cut this down to 2-3 days. However, prices increase with faster services, so you’ll need to balance cost with urgency.

Customs Duties and Taxes

Explanation of VAT and Duty Requirements

Since the UK left the EU, all shipments are now considered imports, meaning VAT and duty are required on goods above specific values. Generally, the duty rate depends on the item’s classification and its value.

Tips to Estimate Duties and Fees

If you want to estimate the extra costs, it’s worth checking the UK government’s import duty calculator. This tool helps you anticipate VAT and other fees, allowing you to better budget for your shipment.

Restricted and Prohibited Items

Important Items That Can’t Be Sent

Certain items are prohibited from being shipped to the UK, including weapons, counterfeit items, and some plant and animal products. Review the restricted items list to avoid confiscation or delays.

Restricted Items and Additional Paperwork

Restricted items like alcohol or tobacco require special permits and paperwork. Consult with your shipping provider to determine if your items qualify and need additional forms.

How to Prepare Your Parcel for International Shipping

Packaging Tips for Safe Delivery

Use sturdy boxes and padding for fragile items to ensure they arrive undamaged. It’s also recommended to use waterproof wrapping to protect against adverse weather during transit.

Labeling Requirements for UK Customs

Clearly label the parcel with both your return address and the recipient’s address. Ensure all details on customs forms match what’s in the box to avoid hold-ups.

Step-by-Step Guide to Shipping from Poland to the UK

1. Prepare Documentation – Gather all customs forms and invoices.
2. Select Carrier and Service Level – Choose based on cost and speed.
3. Package and Label Parcel – Use sturdy packaging and waterproof materials.
4. Pay Applicable Fees – Be aware of customs fees at checkout.
5. Track Shipment – Most carriers offer tracking, allowing you to monitor progress.

Using Parcel Forwarding Services

Benefits of Using Parcel Forwarding

Parcel forwarding services like Parcel Poland and Poland Express offer secure, efficient handling of your items, especially helpful if you’re purchasing from Polish retailers that don’t ship to the UK.

Overview of Services Like Parcel Poland, Poland Express, and EU Packet

These services act as intermediaries, consolidating multiple parcels and handling all customs requirements, making the process easier for both sender and recipient.

Handling Customs Delays and Issues

How to Track and Manage Customs Issues

If your parcel is held up at customs, most carriers offer tracking and updates. Reach out to the carrier if delays persist for guidance on the next steps.

Contacts for Assistance in Case of Delays

Consider contacting UK customs directly or consulting your carrier for help with issues that arise due to customs delays.

Parcel Insurance Options

Types of Insurance Available for International Parcels

Insurance is highly recommended for valuable or fragile items. Most carriers offer coverage based on parcel value, with options to purchase additional insurance if needed.

Recommendations for Valuable or Fragile Items

For high-value shipments, opt for comprehensive insurance and extra padding to safeguard your items against damage or loss during transit.

Managing Returns and Refunds

Process for Returns from the UK

If an item needs to be returned, check with the recipient about return policies. Include any relevant return documentation to avoid unnecessary delays.

Handling Refunds on Customs Duties

If your item is returned, you may qualify for a refund on customs duties. Contact the appropriate customs office and provide proof of return for reimbursement.

Tips for a Smooth Shipping Experience

Key Takeaways for Fast and Smooth Delivery

• Prepare accurate and detailed customs documentation.
• Use reliable carriers with good tracking options.
• Consider parcel forwarding services if shipping frequently.

Common Mistakes to Avoid

Avoid underestimating customs fees, forgetting necessary forms, or using improper packaging materials. Each of these can lead to delays or additional charges.

Conclusion

Sending parcels from Poland to the UK post-Brexit is a manageable process when you understand the new customs and shipping requirements. By following the steps outlined here, you’ll navigate the process smoothly, ensuring a timely and cost-effective delivery.

FAQs

1. What documents are needed to send a parcel to the UK from Poland? You’ll need a commercial invoice, customs declaration, and potentially VAT documentation.
2. Can I avoid customs fees on low-value shipments? Yes, items below a certain value threshold are typically exempt from customs fees.
3. What items can’t I send from Poland to the UK? Prohibited items include weapons, counterfeit goods, and certain animal and plant products.
4. How long does it take to send a parcel from Poland to the UK? Standard delivery takes 5-10 business days, while express options are faster.
5. Are there parcel forwarding services available for the UK? Yes, companies like Parcel Poland, Poland Express, and EU Packet offer forwarding services for UK shipments.