Selecting the Right Tech for the Right Room

Deciding on which videoconferencing technology is the most appropriate for your conference rooms can be tricky. Too much technology can feel like an expensive waste of money and time, too little leaves end-users frustrated. If your room is behaving like it’s 10 years behind in technology, it can leave a bad impression for business partners, future-clients, and talent.

So, how do integrators go about selecting the right AV product to optimize engagement and productivity?

To ensure a functional solution, integrators don’t simply decide on products due to the size of the room, but they leverage calculations, tools, experience, and expertise to make the investment in AV worthwhile.

It all starts with a conversation, a site visit and maybe an in-depth understanding of how a company conducts their meetings. Without this valuable information, AV designs fall flat, lacking perspective and understanding of corporate culture; VisionPoint follows a proven process that turns any space into a collaborative powerhouse.

Is a hybrid setup the best fit for your organizational culture?

When it comes to transforming your meeting spaces for hybrid meetings, there are simply no one-size-fits-all solutions for video collaboration. And It’s recommended to prepare your organization for videoconferencing across different UC applications.

What is the best setup suited for the size of your conference room?

The larger the space, the more aware we need to be of viewing angles, speech intelligibility and acoustics. Smaller spaces present different challenges when it comes to viewing angles and acoustics; they still require an experienced integrator to evaluate the space and recommend appropriate products to match the needs of the organization.

On several occasions, VisionPoint Techs have visited rooms of prospective customers that sound like the inside of an airplane hangar; reverberant, and difficult to understand speech from a person less than 10 feet away. Not to mention, the outdated HVAC system rattling and humming the background. Yes, that will be picked up by the microphones. Experienced integrators need to be brought in to tackle that problem appropriately.

Think about a long boardroom, without solutions such as gooseneck microphones, you’d never be able to hear the person in the back [inverse square law]. When considering viewing angles, you may need dual displays (and in some cases, a video wall) to clearly display content that can be viewed by every single individual in a large space. ?

What If I want more Flexibility?

Solutions such as a mobile cart could be all that you need for a smaller space that serve different purposes, like classroom settings or multi-purpose rooms. Additionally, these spaces can extend the functionality of open plan areas such as reception, cafeterias, and dedicated huddle spaces. This can be an attractive option for many companies since it fosters creativity amongst teams.

Think of a meeting room setup equipped on a mobile cart. This economical solution turns any space into a collaboration area. VisionPoint has developed these solutions for a few clients, including corporate settings, classrooms and Town Office spaces, reducing the need for wall mounting, integrated furniture and dedicated conferencing spaces. ClickShare wireless conferencing solutions improve the conferencing experiences even more due the ability to use the video systems with a personal device; giving high quality conferencing and presentation experiences to any space.

Interested in learning more? Contact VisionPoint at anytime!