Secure Document Scanning - Specialists in assisting Limited Companies

CSRB Limited specialise in providing secure scanning of confidential documents for Limited companies. We often get presented with boxes of documents on our initial complimentary site visit and get asked "How long do we have to keep these for?" and "We know we have to keep these, but we just don't have the space, what can we do?" and lastly "We can never find the document we actually need without spending 2hrs sorting through each box!" 

Addressing the first of the above statements Limited companies must keep records for 6 years from the end of the last company financial year they relate to. A full list of what needs to be recorded and kept by Limited companies can be found here https://www.gov.uk/running-a-limited-company/company-and-accounting-records.

As you can see from the Government article, there is a lot of confidential & personal data that needs to be stored in its original paper form. In addition, 6 years is also a long time to keep those records, with space at a premium for most progressive and growing Limited companies. The secure document scanning service offered by CSRB Limited is a bespoke service tailored to each organisation and we only recommend the service if there is a tangible, operational, legal and financial benefit. For example, we recently reduced a storage room with 250,000 confidential documents, onto a secure encrypted memory stick with fully searchable document library. This enabled space to be freed up to grow the sales team and bring in four new employees!

Taking the third statement into consideration, many Limited companies spend many working days a year, just trying to locate important documents and get them to the correct location for that all important meeting! The secure document scanning service offered by CSRB Limited includes a fully indexed database for all your scanned documents, where you set the file name criteria. You can then search for your required document in a few clicks of a mouse. Once located - print, email or courier your document. You will never need to sort through boxes of un-indexed documents again!

For further information about our specialist confidential document scanning services for Limited companies please contact us on 01173 250830 or [email protected]