Scan Forms 101: Start Shipping Smarter Today
When it comes to bulk shipping, scan forms are important to simplify and streamline the whole process. It consolidates multiple packages into a single barcode so couriers can process them in one scan. Aside from cutting down on time, scan forms also improve overall accuracy by eliminating the chance of scanning errors.?
In this article, you will learn the basics of scan forms and how you can integrate them into your business for smarter shipping.
Benefits of Using Scan Forms
Scan forms don’t only speed up the shipping process. It also offers significant benefits that can help your business achieve efficiency. If you are handling bulk shipping, scan forms can help you:
1. Streamline bulk process
Since it consolidates multiple shipments into a single barcode, your service courier no longer needs to scan the packages individually during pickup and drop-off. This is extremely helpful, especially during peak shipping times like the holidays
2. Saves you time and money
By eliminating individual scanning, you are setting your business up for faster pickups and drop-offs. If you are a high-volume shipper, this is beneficial for you because it cuts down your time at each location and removes any unnecessary labor costs manual scanning requires.?
3. Minimized errors
Scanning multiple packages at once will help you reduce the chances of errors. This improvement in accuracy will later on result in more accurate tracking and package processing. With this, there is a lower chance of having to deal with misplaced packages or incorrect status updates leading to a better experience for both you and your customers.?
4. Enhanced Tracking Transparency
A grouped tracking information provides you with a more unified view of the shipment’s status. This makes it easier to monitor packages in bulk, offering clear and simplified tracking updates that benefit both the sender and the end customer.
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How to Create Scan Forms
Creating scan forms can sound very overwhelming but it's more straightforward than you thought. Here’s how you can do it in three easy steps:
1. Set up your shipping batch
Start this process by grouping all the shipments you want in a single scan form. By standard, shipping platforms will allow you to select all the packages that you need to send together as a batch.
2. Generate the scan form
After setting up your first batch, your chosen shipping software or platform will offer an option to create a scan form or a shipping manifest. This document consolidates all chosen shipments under one barcode, which allows the courier to process all packages with a single scan at drop-off.
3. Print the scan form
Once the system generates the form, you can start printing it out. In most cases, the scan form will contain important information such as a barcode representing all the packages within that batch and the details of the package itself. Ensure that all packages in the batch match the details on the scan form. Any inconsistencies can cause processing errors or delayed tracking updates.?
For easy scanning, you need to make sure that the barcode is clear. Most platforms recommend using a high-quality printer for this. Then, place the printed scan form on the top of the batch or in a visible, accessible location.?
Gori.AI’s Smart Manifest: Faster, Error-Free Shipping with SCAN Forms
You can now enhance your shipping operations with Gori Company. With our Smart Manifest tool, processing scan forms is made easier and more efficient. It is designed to streamline and enhance the shipping process for businesses handling large volumes of packages. Users can create shipments, update package weights or dimensions as needed, and organize shipment details before finalizing. The tool’s SCAN Form generation consolidates multiple packages under a single barcode, allowing for faster processing and acceptance at USPS facilities with a single scan. This approach reduces handling time, minimizes errors, and boosts customer satisfaction through more reliable deliveries.