3 Methods to Save Outlook MSG File to PDF Format Quickly

It’s true that dealing with MSG files without Outlook is an absolutely difficult task and that is why a lot of users want to save Outlook MSG file to PDF format effortlessly. Thus, PDF is a universal file format that allows the user to easily view, read, and share the MSG data without the dependency on Outlook. Therefore, the entire process to convert MSG files to PDF brings a lot of benefits to the user as an MSG file organizer and MSG file viewer. Hence, to learn how one can convert Outlook MSG to PDF and enjoy these benefits, read this complete blog post with patience.?

Introduction to MSG and PDF File Format

MSG is basically the Outlook email messages that are saved locally on the device. It contains headers, messages, hyperlinks, attachments, and other attributes that a regular Outlook email has. This file is exported from Outlook due to reasons like malware scanning and archiving of the Outlook email conversations. In addition to that, the MSG file format is proprietary to Microsoft Outlook and thus opens there only.?

PDF, on the other hand, is a file format introduced by Adobe which is universally acceptable because of its compatibility and versatility. This file can be opened in any operating system and device irrespective of their editions. Plus, it is highly prominent since it keeps the layout consistent and maintains the originality of videos, links, logic, forms, audio, texts, and other attributes stored in the PDF file.?

Who Needs to Save Outlook MSG File to PDF Format?

• All legal professionals such as lawyers often need to save MSG files to PDF as this file format is not easily alterable and thus court accepts it as a piece of evidence.?
• Common Outlook users or freelancers who want to keep a safe copy of their job offers, contracts, invoices, and more also need to convert MSG files to PDF.?
• Some big companies, corporations, or business owners are also required to convert MSG files to PDF since it helps keep a backup of contracts, email communications, agreements, and other data that assist in record-keeping.?
• Government bodies who often depend on Outlook or have local copies of their messages also demand a legitimate solution to bulk save Outlook MSG file to PDF so that they can do the audits and meet compliance seamlessly.?
• Members of the support team or IT administrators also seek the right solution to save Outlook MSG file to PDF format so that data retrieval, email migrations, and management become swift.?
• Those who are researchers also require a method to download Outlook MSG file to PDF so that they have an easily shareable file format that they can access, view, read, understand, and share anywhere.?

Commonly Used Methods to Save Outlook MSG File to PDF

There are some manual ways that ultimately let the user convert Outlook MSG to PDF format using indirect ways. Therefore, to learn about them in detail, read the below shared conventional methods that help the user in case of emergency or unavailability of professional solutions.?

Method 1: Save MSG Files to PDF Using Microsoft Outlook and Word

This is the most commonly used way to Save Outlook MSG to PDF file. Thus, in this, the user first needs to download MSG file to HTML format and then convert it to PDF using Microsoft Word. The steps are as follows:

1. Navigate the location where the MSG files are saved.?
2. Double-click on any one of them to open that directly in Outlook.?
3. Now, click on the File option in Outlook and choose Save As.?
4. Further, choose HTML as the saving option and pick one saving location.?
5. Once this conversion is done, go to the .html file and right-click on it.
6. Now, opt for the Open With option and select MS Word.?
7. Next, click on the File menu and select the Save As option.?
8. Choose PDF format there and a saving location.?
9. Finally, you are done with the Outlook MSG files to PDF conversion process.?

Method 2: Save MSG to PDF Using the Print Option

In Microsoft Outlook, there is a default print option that can also make the user save Outlook MSG file to PDF format in quite an indirect way possible. Thus, have a quick look at the detailed steps below:

1. Go to the location of the MSG file and right-click on any one of it.?
2. Select the Open With option and choose Microsoft Outlook there.?
3. Once the MSG file opens in Outlook, click on the File menu.?
4. Now, choose the Print option and tap on Microsoft Print to PDF.?
5. Further, hit the Print button and choose the saving location.?
6. At last, name the PDF file and click on Save.

Why the Manual Way to Save MSG to PDF Is Unreliable?

• There is nothing like automation in these methods which consumes a lot of user time, energy, and resources.?
• These ways are very complex and thus, users with no or minimal technical knowledge cannot perform it effortlessly.?
• Another major drawback of the conventional way is that entirely depends on Outlook which is somewhere a big issue for non-Outlook users.?
• There is no guarantee or safety of the MSG file originality or formatting via using these ways to save Outlook MSG file to PDF format.
• The user has to perform the same steps again and again for each MSG file which makes it a hectic and inappropriate way for professional uses where the data is present in bulk sizes.

Professional Solution to Save Outlook MSG File to PDF

After getting familiar with the drawbacks of the conventional method, it is very obvious that no body wants to put their data at risk. Thus in such a case, all the experts or industry professionals suggest everyone use an MSG Converter tool. This tool is globally used to not just save Outlook MSG file to PDF but also manage the bulk MSG data swiftly. This MSG to PDF Converter tool has dual file selection modes, advanced filters, 35+ saving modes, saving location options, file naming options, and so on which makes the process to convert MSG to PDF swift and accurate. Therefore, to learn the workings of this MSG to PDF Converter, read and follow the below-shared steps:

1. Install the Outlook MSG File to PDF Converter software.?
2. Select the MSG files or folders using the given selection options.?
3. From the list of saving options, choose PDF file format.?
4. Further, pick one saving name and saving location.?
5. At last, apply filters and hit the Convert button to save Outlook MSG file to PDF.??

Why Should One Choose MSG to PDF Converter Tool?

• This tool save Outlook MSG file to PDF format with attachments and other attributes intact.?
• It has 35+ saving options thus a user can convert Outlook MSG to PST, DOC, TXT, JPG, EML, HTML, etc., or even transfer Outlook MSG files to Gmail, Yahoo, Thunderbird, Maildir, etc.?
• There are advanced filters in it such as Date Range, To, From, CC, BCC, Excluded Folders, and more which help in making the output decluttered from unnecessary MSG files.?
• MSG File to PDF Converter runs in all operating systems and their editions.?
• This tool ensures data safety, security, and accuracy throughout the process to convert MSG files to PDF.?
• It has file saving location option and file-naming option which helps in better output management of the process save Outlook MSG file to PDF.?
• One can also extract email addresses from MSG files, fix the MSG file not opening errors, fix corrupt MSG file, find particular MSG files from bulk, or do other MSG email actions using this tool.?
• Once the Outlook MSG file to PDF conversion is done, it also creates and shares the SavingLog.txt report which manages a record of the conversion process and the details of actions taken.?
• From metadata to attachments of all types, this tool convert each element to the export format.?
• This solution also offers a trial edition which is completely free of cost and has the same functioning like the pro ones except the file-size limitations.?
• There are different licenses of this tool so that one can choose the best that suits their requirement and budget to get the best MSG to PDF Converter tool.?

Conclusion

Hence, after deep evaluation, research, and test of various methods to save Outlook MSG file to PDF format, we can conclude that using the professional tool is the best option. The biggest reason behind supporting automated tool is that it is reliable, free from viruses, and supports each attribute of the MSG file. Moreover, it ensure data integrity and generates the output in minimal time. Plus, to test its efficiency, one can also download the free version and explore the functions seamlessly.