How to Save Gmail Emails Offline: Stepwise Guide for 2024

If you have a question about how to save Gmail emails offline mode, here, we are going to share the complete step guide to backup all your Gmail inbox emails in offline view. Taking the help of this tutorial, you can find the bonus tip to access Gmail offline mode easily.?

Gmail, a typical email service, is widely known and used for providing modern, sleek, and smart features that every professional craves. Now, picture this: Gmail not working or your account is full, both cases certainly impact sending and receiving new emails.?

Here comes the need to bulk download Gmail emails to computer or PC. So, read this guide to learn the easy methods to store Gmail emails offline in 2024.?

Why Should I Download Gmail Emails for Offline View?

Before jumping on the solution, let’s first know the benefits to save Gmail emails offline. Now, take a look below:

• Read, Open, and Access Gmail Email Without the Internet?

The major advantage of storing Gmail emails offline allows users to access sensitive emails without the internet. It adds more benefits when facing network outage issues or even moving to remote areas.?

• Archiving for Future Reference

To keep a record of emails for the long term, especially the legal or business needs. Here comes the requirement to save Gmail emails for offline view. With this, users can create a copy of email data for future reference.?

• Secure Your Sensitive Emails?

Every email account has wide information related to business deals, transactions, and more. Since the hackers are continuously lurking to discover one attempt to breach your data. It certainly highlights the need to save Gmail emails offline for security concerns.?

• If Your Gmail Account is Full?

If your Gmail runs out of space then, storing the Gmail account offline is one of the ultimate solutions to free up the space. With this, you can easily declutter your account and backup the email messages locally on your system.?

Overall, these are the benefits to download Gmail emails for offline view. Now, if might be wondering about the methods to backup all your Gmail messages locally. So, take a look at the below section to learn the best practices.?

How to Save Gmail Emails Offline Manually?

Here is the freeware solution to access Gmail offline mode. Now, let’s know the step-by-step instructions to perform:

1. Open Gmail and select the desired email.?
2. Move to the Print icon > tap on Save as PDF.?
3. Lastly, hit the Save option.?

Additionally, you can try different manual solutions to save Gmail emails for offline view. For the same, open your Gmail account, select any email > tap on three vertical dots > press Download message. Now, you will export Gmail to EML file in offline mode.?

Limitations of this Freeware Method: To download Gmail emails for offline view, this solution is not recommended due to major manual labor. Here, you need to perform repetitive steps that certainly eat up time and effort. Moreover, there is no way to automate the task of storing Gmail emails offline.?

How to Save Gmail Email Messages for Offline View in Bulk?

To backup Gmail emails for offline view, use SysTools Gmail Email Backup Tool for both Win & Mac OS. It is a standalone and feature-packed tool that typically professionals crave as it offers up-to-date features to automate your task.?

This advanced tool allows you to download Gmail emails for offline view with attachments in bulk mode. Moreover, it leverages you to secure your sensitive email data locally while saving it into password-protected PDFs. With SysTool's suggested tool, you can backup your Gmail inbox emails into multiple email file formats without losing any data.

The other amazing features of this software include selective email backup and a meticulous folder structure. Using this robust wizard, you can make your inbox tidy and keep the clutter out of your Gmail account. Now, let’s move to learn the step guide of this tool.?

Quick Steps to Save Gmail Emails for Offline View

Prerequisite of Tool: Must enable the IMAP settings and generate the Gmail app password.?

1. Run the SysTools suggested software on your system.?

2. Add the Gmail login details and tap on the Login button.?

3. From E-Mail format, choose the required file for storing Gmail offline.

4. After this, select the necessary categories.?

5. Now, tap on Browse to find the location of the resultant file.?

6. Lastly, press the Start button to begin the process of backup.?

Smart Feature of SysTools Gmail Emails to Offline Tool

• Bulk Backup Gmail Emails: With this advanced tool, you can save Gmail emails offline in bulk mode. Additionally, it lets you secure your Gmail email messages with all the attachment files or documents.?

• Selective Email Backup: This smart software offers the powerful feature of an e-mail filter that helps you to sort sensitive emails and download them in offline view. It enables you to secure your data locally on your system.?

• No Manual Labor: Since freeware solutions cost time and labor. Using this tool, you can automate the task with an incremental backup feature. This feature allows you to store only new emails on your computer.?

• Delete After Download: Does an overloaded Gmail inbox annoy you? But not anymore. Using this profound tool, you can declutter and achieve zero Gmail inbox with one option i.e. Delete After Download; it helps you to clean your mailbox fast and easily.?

• Maintain the Folder Hierarchy: Using SysTool's favored automated tool, you can download Gmail emails for offline view while preserving the email properties and other meta information during the backup process.?

Summing Up!

In this how-to guide, we have provided two methods to save Gmail emails offline view. Now, try anyone of these approaches to backup your Gmail messages to offline mode. However, we recommend you choose the automated solution; it is fast and helps you to download all the Gmail emails without manual labor or data modification.?