SAP Learnings - #7

Today, let’s understand the concept of Downpayment request in SAP.

?Whenever advance is required to be processed against a PO, downpayment request(DPR) is raised in system by the commercial users. Accounts payable team process the DPR. Once DPR is processed, advance is accounted against the respective PO. DPR is a non-financial transaction and hence will be recorded as a Noted item in vendor account in SAP.

?What is the risk?

• DPR raised for a value higher than PO value
• Two or more DPRs raised against the same PO
• DPRs mapped to old POs

?These risks can be mitigated in SAP through the following customized controls :

• Setting time limit for processing DPR
• Restricting DPR request to PO value

?How do we verify this?

1. Download Open items from Vendor transaction report (i.e FBL1N) while selecting the Noted Items option under item type. This will show long pending open items.

??

1. Download cleared items for the audit period. Comparison of Posting date and clearing date will give the time taken to process the DPR.?
2. Compare PO value and DPR value. DPR value should not exceed PO Value.

Thanks for reading.

Until next time..

Signing off,

Balaji M