Running Virtual Meetings
Hi All during this lockdown time we are taking and attending so many meetings on our trusted laptop, let me share some tips to make it better and more productive
As Unproductive meetings are waste of time and energy for everyone. On the Other hand, productive meetings can be extremely effective way of communicating, solving problem, making decisions, planning projects or inspiring a team
Being Virtual meeting are different from physical meeting, so it’s more important to prepare for a virtual meeting to be productive enough, as per me following is the checklist
- Purpose of meeting; why we are meeting just to brainstorm, to inform our team, to fix a problem, decide, or motivating team
- Setting an Agenda: list the items that we need to achieve our purpose like once we know our agenda items are,
- Sequencing Agenda items: Then Plan how the meeting will start, who will do the opening remarks and then order of attendees
- Assigning agenda items to participants
- Identifying the right participants
- The right number of Attendees
- Assign Roles
- Distribution of reading materials at least before 1 hr. before starting the call
- Set your Laptop, Check the Internet connection, Microphone volume, mouse act
- Leading your meeting: In my view you must take on the roles of Gatekeeper, devil’s advocate, Consensus builder and whatever encourages people to contribute and keeps the team productive
- Keep your speed of speech moderate As an Indian I tried to speak faster
- Making sure all points of views are heard
- Closing the meeting with cheerful note
- Sending Minutes of Meeting and follow ups
- Get ready for Next Meeting