How to Fix Teams and SharePoint Frustrations

If you are fed up struggling to work with files in Teams, OneDrive or SharePoint, this article gets you started on a journey to resolve these daily annoyances.

The Problem??

Right now, you are feeling frustrated because working with your documents, spread sheets and presentations in Microsoft 365 should be simple.

"It's not like Microsoft haven't had a decade to sort this stuff out. "

So, why isn't it straight forward to:??

• ?find files you've been working on,??
• see who has access to sensitive data,??
• use the features of Teams, OneDrive and SharePoint???

Our Experience

When we first moved our data into Microsoft 365 we put everything into SharePoint sites. We found the SharePoint interface frustrating and clunky.?

• ?When we needed to go back to a document or presentation it was always fiddly to find.???
• We weren't certain that sensitive data – such as HR and financial data - was properly protected.??
• We didn’t even understand whether SharePoint was the right product to use - what about Teams or OneDrive????

That was all a long time ago and now we have all our data in Teams. What we learned from that process, and from helping many of our customers to make the same changes, was invaluable for anyone wanting to rid themselves of their frustrations with Microsoft 365.??

There is an Answer??

Let me start by reassuring you - the problems you are currently experiencing can be solved.???

However, if you were hoping for a magic bullet then I am afraid you will be disappointed. There is no quick fix.???

"Its not just changing to a new application. Collaborative working requires a change in thinking"

To reap the benefits of all the collaboration features in Microsoft 365 requires a change in the way you work. Change like that, however, requires people to step outside their comfort zone – and that is stressful.??

So before you ask everyone in your organisation to commit energy to new ways of doing things you need to make sure that?you?have everything ready for them.??

And before you can do that you need to have thought about how you want to work with your data.??

Top Tip: For most businesses, Teams has more functionality and is more intuitive than SharePoint. Focus on Teams

Flipping those ideas around you get the three big steps you need to take:??

• ?Design your new environment
• Create the new structure??
• Train your people??

What Now?

That may all sound daunting, but the key is to get started. Take the first step on the journey and the rest will become easier. Remember that what you are building is the foundation of your working processes that will serve you well for years to come.?

To help small businesses to resolve this problem I have created a more detailed guide. It gives you a project overview and has links to helpful material.

Or just send me a message and I'll get a copy over to you.

Good luck on your journey!