Realising enhanced action follow through with highly efficient Meeting Manager software
Getting from point A to point B in your business transformation doesn’t have to be a headache. In fact, with the right software in place, laying the foundations for success has never been easier.
So you want to ensure all actions and tasks in your organisation are rigorously recorded and tracked through to completion? Automating the process from beginning to end puts you firmly in the driving seat to achieving that.
Firstly, it’s absolutely essential that the effectiveness of a meeting is measured in terms of its outcomes. Quite simply, if people don’t follow through on action plans, tasks and decisions after the meeting ends, then the value of having had that meeting in the first place must be questioned.
Meeting Manager significantly improves meeting efficiency by ensuring that each of the tasks is allocated, all of the actions are carefully recorded and easily accessed, while the action status tracking is performed regularly and, most importantly, automatically.
Accountabilities are clear
Essentially, the system ensures that all the necessary information gets recorded and accountabilities are clear; indeed, actions can only be recorded once an owner, assignee and target date are selected, so follow-up tasks are clearly designated right from the beginning.
Meeting Manager gives owners and assignees the ability to propose the closing of actions themselves before their next meeting. Once agreed in the subsequent meeting, an action can be closed or re-opened, providing heightened control around action sign-off.
Open actions reports are automatically generated by Meeting Manager for all future meeting minutes within a series, increasing visibility of deadlines.
Owners and assignees are frequently updated on their outstanding actions via Smartflow notifications and when they log in to Self Service. This includes both a reminder to complete an upcoming action and a notification if something has become overdue. Having Smartflow reminders in place helps users deliver on time by keeping them organised.
Risk of non-delivery identified
Status updates made to any actions will be communicated to the owner and assignee via our Smartflow technology. This ensures that both parties are equally informed of the progress and that the risk of non-delivery is identified at the earliest stage.
The drift from an action’s original target to current date and closed date is captured in the system. This data can be used to manage poor behaviours in staff and identify undesirable trends.
Further benefits of the software including meeting minutes being automatically distributed to all attendees post-meeting via email in PDF format, ensuring that all the attendees get a record with the same level of detail and in a timely manner.
We often hear organisations say that they already have staff in place who can manage such processes. However, those that have experienced the benefits of the software typically find that it frees up their team significantly to perform business-critical tasks, giving the organisation heightened agility and visibility going forward.
Traceability benefits
The traceability benefits of Meeting Manager should also not be undervalued, with the ability to build a database of MI helping to identify behaviours such as meeting attendance and the frequency of overdue actions.
Your organisation can also enjoy the marked efficiency benefits of using Meeting Manager for less formal meetings. In fact, it can ease the planning of everything from a staff party to a corporate merger.
Meeting Manager has a number of premium features that we believe outperform, or are not available from, competitors, particularly freeware – and further integration with other modules maximises your potential benefits, creating a truly holistic approach.
For a complete, cost-effective meeting tool that drives true efficiency of processes and helps get your organisation from point A to point B, Meeting Manager represents a significant business solution.