Real Life Case Study: 4 Day Work Week with Small Business Owner, Hannah Lee

If you are making the money you need to support your family, then it's okay to start enjoying some of the fruits of your labor.

I'm giving you permission to spend time with your kids before they move out, take your spouse on a date night, get back into the gym, and travel.

Don't wait on some mythical future where everything is set up perfectly. ?

That place never really exists. ?

And if you need proof, I know someone who actually does this now. ?And no, this isn't a plug for coaching, because this isn't a client

That's why I asked Hannah Lee to tell me how she created her ideal work week. ?She has a markeitng firm, small team of people, and figured out this whole enjoy your life now thing.

Learn how she sets up meetings, says no, delegates, and priortizes her time, so she can spend more time doing the things she loves, like traveling, spending time with family, and playing pickleball. ?Yes, pickleball

1. Start with a Gradual Transition: Hannah and her business partner began by implementing half days on Fridays during the summer. This allowed them to adjust gradually without overwhelming the team. Over time, they expanded this practice to full Fridays off, transitioning into a 4-day work week.

2. Be Strategic About Reducing Workload: Instead of cramming five days' worth of work into four, Hannah emphasized the importance of being intentional about what to say “yes” to and finding tasks that could be eliminated. This strategic reduction ensured the workload was manageable and focused.

3. Rethink and Limit Meetings: One of the first big shifts was re-evaluating the necessity and frequency of meetings. Hannah's team only held meetings that were collaborative, required dialogue, or involved brainstorming. They reduced routine check-ins by setting bi-weekly or monthly client meetings and kept most internal and external meetings to 30 minutes or less.

4. Batch Work and Establish Deep Focus Time: Hannah’s team prioritized batching similar types of work together (e.g., internal meetings on Mondays, client meetings on Wednesdays) and reserved certain days, like Thursday afternoons, for deep work. This batching improved productivity and kept everyone focused.

5. Create and Use Systems for Automation: To free up more time, Hannah’s team used project management tools and automation to handle recurring tasks, client communications, and follow-ups. Tools like HubSpot and ClickUp were part of their tech stack to automate processes, reduce manual work, and standardize tasks.

Ever feel like you're always working and missing out on life?

Imagine more family time, less stress, and finally starting that hobby you've been dreaming about.

Business owners without accountability and guidance never stop doing time-draining tasks.

See if the Time Freedom Community or one-on-one coaching makes sense for you. No sales pitches ever, because who likes sales pitches other than that time share sales dude with the Hawaiian shirt and gold chain:)