Query Report in SAP

Introduction

SAP provides various tools for generating reports. One of the most user-friendly tools for creating ad-hoc reports is SQVI (Quick Viewer). This T-Code allows users to create custom reports by joining tables and selecting specific fields without requiring ABAP programming knowledge.

What is SQVI?

SQVI (Quick Viewer) is a reporting tool in SAP that enables end-users to quickly create and run reports based on SAP database tables. It is particularly useful for functional consultants and business users who need to extract and analyze data efficiently.

Features of SQVI

• User-friendly interface – No coding knowledge required
• Ad-hoc report generation – Quickly create reports for analysis
• Joins multiple tables – Combines data from different SAP tables
• Customizable layouts – Adjust field sequences, filters, and sorting
• Export options – Save reports in Excel, PDF, or other formats

Steps to Create a Query Report Using SQVI

Step 1: Access SQVI Transaction Code

1. Enter T-Code: SQVI in the SAP command field and press Enter.

Step 2: Create a New Query

1. In the Quick Viewer Initial Screen, enter a query name (e.g., Z_REPORT1).
2. Click on Create.

Step 3: Define Data Source

1. Choose a Data Source (e.g., Table, Table Join, Logical Database, or SAP Query).
2. For simple reports, select Table and enter the table name (e.g., VBAK for Sales Order Header Data).
3. If you need multiple tables, choose Table Join and link relevant tables using Foreign Key Relations.

Step 4: Select Fields

1. In the Field Selection section, choose the required fields from the table(s).
2. Click Continue to proceed.

Step 5: Define Selection Criteria

1. Specify the selection criteria (e.g., Order Date, Customer Number) to filter data.
2. Use conditions like greater than (>), less than (<), or equal to (=) for specific filtering.

Step 6: Layout Design

1. Arrange the columns in the desired order.
2. Define sorting and aggregation options if necessary.

Step 7: Save and Execute the Report

1. Click Save to store the report configuration.
2. Click Execute (F8) to run the report and view results.

Advantages of Using SQVI

• No need for ABAP development
• Quick report generation
• Easy data extraction and filtering
• Supports multiple output formats
• Helps in business analysis and decision-making

Limitations of SQVI

• Queries created using SQVI are user-specific and cannot be shared globally
• Limited to ad-hoc reporting, not suitable for complex reporting needs
• Cannot be transported across systems

Conclusion

SAP's SQVI (Quick Viewer) is a powerful and user-friendly tool for quickly generating custom reports. It allows users to extract relevant data, analyze trends, and make informed business decisions without needing programming knowledge. However, for complex and global reporting requirements, other tools such as SAP Query, ABAP Reports, or SAP BW may be more suitable.