Put A Check On It: Virtual Assistant Tasks in Your Wedding Planning Business

In 2020, 62.34 million couples were married in the United States alone, this might be a big number to ponder, but for the wedding planners, this means unlimited opportunities for their business.

However, with huge numbers of couples getting ready to be wed each year, it is a tough challenge for wedding planners to deal with. With an average wedding requiring over 200 hours of planning, it's only natural to seek assistance along the way. However, as a wedding planner, relinquishing control may make you feel uneasy or uncomfortable.?

Your first reaction may be to organize everything on your own.

But actually, you can be more productive and be able to complete more tasks if you can identify some of them that consume a lot of time.

It’s just practical to have virtual assistants that can give you a different perspective and fresh ideas. It will also give you enough time to focus on logistics and avoid micro-managing each task.

We're not suggesting you hand over the whole to-do list for when it comes to delegation. We have identified some tasks that can be readily outsourced.

Looking for Wedding Suppliers

One of the first things you'll want to do is search for wedding suppliers, but this can take a long time when you consider how many you'll need. When it comes to narrowing down your short-list, asking reliable friends or family members for recommendations might save you a lot of time. Why not find someone who has a special interest in a certain field, such as hair and beauty, flowers, photography, or food and drink, for advice? Or you can get a virtual assistant to do that for you. Simply tell them your preferences, style, and financial range, and ask them to make a few choices based on their experience.

Research for craft ideas

Do you plan on doing some DIY projects for your wedding? You'll be able to complete those crafty tasks in no time if you enlist the aid of some VAs. From creating the perfect welcome bag designs and stamping envelopes, VAs can do it for you while you can blast some music, pop a bottle of champagne, or binge-watch your favorite shows.

Verifying Supplier Information

The week leading up to your wedding should be spent resting and relaxing – the last thing you want to be doing is making phone calls back and forth. Send your run-sheet to a trusted VA who can call each supplier the day before the wedding to ensure everything is on track after you've built your wedding day timeline.

Rounding Up Your Playlist

Another wedding job that can certainly be crowdsourced is putting together your wedding playlist! Request song suggestions from your guests through your wedding website or RSVPs, and have a VA compile a playlist for your DJ. Do you need any new songs to add to your playlist?

Handling Reservations and follow-ups

For newlywed couples, a place for reception is necessary and should be memorable not just for them but for guests too. Now, let us say you have the perfect place and the exemplary catering service, but if you fail to follow up with your reservations you might lose the chance to awe your customers. This may not happen so often, but are you willing to take the risk? We know that a wedding planner’s calendar is exhaustive, and they tend to lose track of their appointments. That’s why a VA will be very helpful.?

Your VA will help you with your follow-ups to your clients, partners, etc. They will make sure that your reservation for a perfect reception is ensured.?

Planning a wedding can be physically and emotionally overwhelming. Anyone who has assisted in planning a wedding knows the magnitude of the task. If you’re ready to enlist a VA, and complete some of those tasks, we got you covered. Begin assigning tasks, setting deadlines, and collaborating to ensure that your wedding plan goes off without a hitch!?

Start today!