Purchasing, Tendering and Supplier Selection Training:

(Training Dates: 23rd May 2021 – 2nd June 2021)

COURSE OVERVIEW

This training course is intended to provide guidance to participants in the key function of purchasing and departmental cost saving. It will provide participants with an understanding of the principles of purchasing, tendering and supplier selection processes. Participants will learn how to evaluate procedures and make needed changes to methods to improve customer service whilst reduction on time and cost, and obtain added value for money.

This Advanced Purchasing, Tendering and Supplier Selection training course consists of two modules which can be taken as a 10 Day Training course,

Module 1 – Advanced Purchasing and Cost Saving Techniques

Module 2 – Purchasing Management, Tendering & Supplier Selection

LEARNING OBJECTIVES

The Advanced Purchasing, Tendering and Supplier Selection training course is based on accomplishing the following objectives:

• Understand the key role of purchasing management as a strategic management tool.
• Become a more efficient and productive buyer through applying the techniques of purchasing management.
• Improve the services provided by suppliers through more effective negotiations and planning
• Understand the ethical/legal aspects of purchasing and its possible liabilities.
• Find out how to select and qualify suppliers.
• Understand best practices in supplier relations, planning and specifying, procurement process, and supplier performance.
• Know how to evaluate the proposals using price analysis and/or cost analysis.
• Perform accurate supplier evaluation
• Develop effective negotiation strategies with all suppliers
• Identify the importance of value analysis to purchasing
• Improve the efficiency of the purchasing function

TARGET AUDIENCE

• Purchasing and contract management professionals
• Professionals involved in defining the specification and evaluating supplier performance
• Professionals involved in preparing and analyzing bids
• Professionals with an involvement in supplier relationships
• Professionals whose role involves negotiation with outside agencies

TRAINING METHODOLOGY

This practical and results-oriented Advanced Purchasing, Tendering and Supplier Selection training course is based on adult learning concept. It will be presented using a combination of interactive presentations, case studies, participant activities and exercises to maximize the impact of the learning experience. Delegates will have ample time to consider the ideas and apply the skills discussed. The seminar will cover both practical and theoretical aspects of purchasing.

Pre & Post course assessments will be used to measure the effectiveness of this training.

COURSE CONTENTS

Module 1 - The Strategic Function of Purchasing

Key Topics:

• The Link of the Purchasing Function with the Organizational Strategy
• Creating a Purchasing Mission Statement
• Balancing Quality, Service and Price
• Things Purchasing Should Strive For
• The importance of effective purchasing
• Understanding the Purchasing strategy
• The five steps of the Purchasing process

Module 2 - Supplier Evaluation and Negotiation

Key Topics:

• Negotiating with Suppliers
• Power in Negotiation
• Planning for Negotiation
• Achieving the Right Agreements with Suppliers
• Factors Used to Evaluate Suppliers on Total Performance
• Ways of Promoting Good Supplier Relations
• Creating Suppliers as Good Partners
• Choosing the Right Suppliers

Module 3 - Value Analysis

Key Topics:

• What a good specification for goods and services looks like
• Defining needs and wants – Essential vs ‘nice to have’
• Who needs to develop and contribute to the specification?
• Important questions to ask when developing a specification
• Optimizing Purchasing Productivity
• Adding Value as a Purchasing Manager

Module 4 - Managing and Evaluating the Department Performance

Key Topics:

• Centralization versus Decentralization
• Reasons for Departmental (Macro-Level) Performance Appraisal
• Managing Other Buyers
• Key Performance Indicators (KPIs) for Purchasing

Module 5 - Improving Purchasing Efficiency

Key Topics:

• Internal Stakeholder Management
• Conducting the Right Surveys to Improve Performance
• Efficient Internal and External Communication
• Ethical Behavior with Suppliers and End Users
• Ethical Behavior within the Department
• Purchasing Policies and Procedures

Module 6 - What is the Role of Purchasing in the Organization or Company

• Key Topics:
• Introduction to Purchasing and its contribution to the organization
• What is the purpose of a business
• Dealing with the problem of being a “go between “
• Purchasing process and cycle of procurement
• Positioning purchasing within the company
• Vision, Mission and Value of Purchasing
• Purchasing Structure
• Where to find performance improvement

Module 7 - Developing the Purchasing Strategy

Key Topics:

• How to reach the internal customer.
• Developing Purchase agreements
• Importance of being involved in creating the specification
• Supplier selection methodology
• Criteria for pre-qualifying suppliers
• Integrating the supplier selection process
• Positioning your need and you value against the market

Module 8 - Selecting the Right Supplier & Evaluating Performance

Key Topics:

• Conditioning the supplier to meet your requirement
• The total cost approach to purchasing
• Analyzing Cost
• Analyzing Value
• Hidden costs
• Life cycle costing
• Using Price indices
• Performance evaluation

Module 9 - Tendering and Analyzing the Bid

Key Topics:

• Process needs
• Types of tender
• Electronic commerce / E Auctions
• Evaluating a bid objectively
• Terms and Conditions of contract
• Standard contract clauses
• Methods of Payment
• Expediting the agreement
• What if the contract fails to deliver – legal issues

Module 10 - Negotiating the Contract and Preparing an Action Plan for Purchasing Improvement

Key Topics:

• Defining negotiation
• Obstacles to effective negotiation
• Different styles of negotiation
• The tools of the process
• Phases of a negotiation
• What to do and what not to do
• Focus on four key areas of world class performance
• Evaluating performance gaps

TRAINING FEES

For those planning on arranging their own accommodation outside the training center, the fee is $ 1,800. This amount covers tuition, day meals and drinks during the training period, training resources and a certificate of participation.

BOARDING AND MEALS

For those planning on being accommodated at the training center, accommodation charges are $450. This amount is inclusive of bed charges and all other meals starting from lunch time on 22nd May to 2nd June 2021 @1000hours.

PAYMENT METHODS

All payments should be done by Cash or by direct bank transfers - for those outside Kenya (please ask for banking details).

TRAINING CENTER

The training will be held at the Convent International Guest House located in Nairobi’s Convent Drive, off James Gichuru Road in Lavington. It is about 15 Kms from the Jomo Kenyatta International Airport.

OTHER COSTS

For those who would like airport pickup and drop off at the start and end of the training, this will be provided by ERICHES CONSULT LIMITED at no extra charges.

Important Information for International Participants

·        A Yellow Fever Certificate will be required.

·        Covid - 19 Certificate will be required during the check – in at JKIA

APPLICATION PROCESS

Kindly contact Eriches Consult LTD by Email ( [email protected] or [email protected]) to be issued with application forms and other necessary documentations; or call +254 722239340 for more Assistance on Application process.