Public Folder to Microsoft 365 Groups

Consider the following before leaving Public Folder Experience to Microsoft 365 Groups

Microsoft 365 Groups are used for collaboration between users, both inside and outside your company. With each Microsoft 365 Group, members get a group email and shared workspace for conversations, files, and calendar events, Stream, and a Planner.

You can add people from outside your organization to a group as long as this has been?enabled by the administrator. You can also allow external senders to send emails to the group email address.

With Microsoft 365 Groups, you can give a group of people access to a collection of shared resources. These resources include:

·????????A shared Outlook inbox

·????????A shared calendar

·????????A SharePoint document library

·????????A Planner

·????????A OneNote notebook

·????????Power BI

·????????Yammer (if the group was created from Yammer)

·????????A Team (if the group was created from Teams)

·????????Roadmap (if you have Project for the web)

·????????Stream

Any user can create a group unless you?limit group creation to a specific set of people. If you limit group creation, users who cannot create groups will not be able to create SharePoint sites, Planners, teams, Outlook group calendars, Stream groups, Yammer groups, Shared libraries in OneDrive, or shared Power BI workspaces. These services require the people creating them to be able to create a group.

Groups have the following roles:

Owners?- Group owners can add or remove members and have unique permissions like the ability to delete conversations from the shared inbox or change different settings about the group. Group owners can rename the group, update the description or picture and more.

Members?- Members can access everything in the group, but can't change group settings. By default, group members can invite guests to join your group, though you can?control that setting. Adding new members is straightforward, but it’s essential to understand that this action grants access to all the group’s resources like?Exchange, Planner, and the SharePoint site.?

?Guests?- Group guests are members who are from outside your organization.

Microsoft 365 Groups don't support nesting with other Microsoft 365 Groups or with distribution or security groups. Microsoft 365 groups don't have view-only access, so any users you wish to have view permissions on the site must be added directly to the Visitors group on the site. By default external sharing of Microsoft 365 groups is enabled

While Microsoft 365 Groups offers many advantages, you should be aware of a few major differences that you'll notice after leaving the public folder experience. These are primarily:

·????????Folder hierarchy: While public folders are often used to organize content in a deep-rooted hierarchy, Microsoft 365 Groups has a flat structure. All emails in the group reside in the Conversations space and all the documents go into the?Files?tab. Also, you can't create sub-folders in Microsoft 365 groups.

·????????Granular permission roles: While public folders have a variety of permission roles, Microsoft 365 Groups only provide two: owner and member.

• Only public folders of type calendar and mail can be migrated to Microsoft 365 Groups at this time; migration of other types of public folders is not supported. It doesn't copy other types of public folder content like tasks, contacts, rules, and permissions, since that type of content is not supported in Microsoft 365 Groups.

·????????Microsoft 365 Groups don't support the permission roles and access rights that are available in public folders. In Microsoft 365 Groups, the users are designated as either?members?or?owners.

·????????Microsoft 365 Groups come with a 50 GB mailbox. Ensure that the sum of public folder data that you are migrating totals less than 50 GB. In addition, leaving storage space for future content additions. Microsoft recommend migrating public folders no bigger than 25GB in total size.