The Pros & Cons of Hybrid vs 5 Days

When I’m recruiting Executive Assistants, one of the first questions I ask is: “Are you looking to work in the office five days a week, or do you prefer a hybrid schedule?” From my experience, seasoned C-suite EAs often feel they need to be in the office full-time to deliver the level of support their executives expect. But everyone’s different, and there’s no “one-size-fits-all” approach. As I explore this question more, I find myself sitting firmly on the fence.

Let’s take a closer look at the pros and cons of both setups—and why finding the right balance can make all the difference.

Pros of Being in the Office 5 Days a Week

1. Being One Step Ahead, Always

When an EA is physically in the office, they can shadow the executive up close, learning the nuances of their moods, preferences, and even the smallest non-verbal cues. This kind of proximity allows them to spot potential needs before they’re voiced—whether it’s rescheduling a meeting after a tough call or getting extra prep for an important presentation. Real-time, in-person support enables an EA to adapt quickly, keeping everything running like clockwork.

2. Mastering the Role of Gatekeeper

Let’s face it: one of an EA’s most valuable roles is keeping distractions out and letting only the essential matters reach the executive. In-office EAs are better equipped to manage this “gatekeeper” role, assessing visitors, handling urgent requests, and re-routing issues that don’t need to land on the executive’s desk. When they’re in the office, they can triage and make calls on the spot—ensuring that nothing disrupts the executive’s flow.

3. Building Strong Relationships Across the Team

In the office, EAs have a golden opportunity to build connections with other team members and stakeholders, which is a massive advantage. Being seen, heard, and approachable helps the EA to act as a bridge between the executive and everyone else. And when they’re plugged into the office dynamics, they’re often the first to catch wind of new projects, concerns, or any buzz that might affect the executive’s day.

4. Streamlined Communication, No Waiting Games

For an EA, waiting around for a message to be seen can be agonizing. When they’re on-site, they can walk over and get answers or updates instantly. Face-to-face access eliminates the lag time that comes with digital tools, making day-to-day operations more efficient and keeping sensitive matters securely within office walls.

1. Loss of Flexibility and Work-Life Balance

Five days in the office can be intense, especially when the EA is in a high-stakes, fast-paced role. Without the option to work from home, an EA might find it difficult to manage personal commitments or recharge properly. The hybrid model offers a bit of breathing room, giving EAs a chance to reset and bring fresh energy to their demanding responsibilities.

2. Productivity Challenges with Office Distractions

Offices can be buzzing with activity, which isn’t always ideal when the EA needs to focus on detailed work. Spending a few days at home could give them a quieter space for big projects, planning, and deep work that require full attention without the usual interruptions.

3. The Cost Factor

Keeping EAs on-site full-time comes with additional costs—think office space, supplies, and even parking or commuter expenses. And for companies with multiple EAs, this can add up quickly. A hybrid model can save on some of these expenses, freeing up resources for other priorities.

4. Underestimating the Power of Technology

Today’s remote collaboration tools make it easier than ever for EAs to stay connected and efficient, even when they’re not physically in the office. Platforms like Slack, Zoom, and Microsoft Teams allow for real-time updates and seamless communication, so EAs can still stay close to the action from wherever they are. With the right tech, a hybrid schedule can feel nearly as efficient as being in the office full-time.

So, What’s the Best Approach?

It really depends on the EA, the executive, and the specific needs of the role. For many high-level executives, having their EA available five days a week is invaluable. When the role demands constant, hands-on support and intense gatekeeping, a full-time in-office EA can be the key to keeping everything running smoothly.

However, a hybrid model can also work beautifully, especially in environments where the EA’s role allows for some independence and the organization has invested in remote-friendly tools. Finding the right fit often means balancing the executive’s needs with the EA’s well-being and productivity—something I keep in mind with every placement.

In the end, it’s all about the unique chemistry and needs of each duo. Whether in the office five days or splitting the week between office and home, the goal is the same: building a partnership that sets both the EA and executive up for success.