The project scope clearly defines the boundaries of a project. It's essential to communicate this clearly to all stakeholders to avoid misunderstandings and scope creep.
What's In (Project Scope)
- Primary Goals: The main objectives the project aims to achieve. Example: "Increase website traffic by 20% within six months."
- Deliverables: The specific products, services, or results expected from the project. Example: "Develop a new mobile app, conduct user testing, and launch a marketing campaign."
- Key Features: The specific functionalities or characteristics of the project deliverables. Example: "The mobile app will include user registration, product search, shopping cart, and payment processing."
- Project Boundaries: The parameters within which the project will operate. Example: "The project will focus on the US market only."
- Assumptions: Conditions or factors presumed to be true but not confirmed. Example: "Assuming the development team has access to necessary software and hardware."
- Constraints: Limitations or restrictions that impact the project. Example: "Project budget is limited to $500,000."
What's Out (Project Exclusions)
- Features Not Included: Specific functionalities or components that are not part of the project. Example: "The mobile app will not include social media integration in the initial release."
- Scope Limitations: Areas where the project will not extend. Example: "The project will not include changes to the company's branding guidelines."
- Excluded Stakeholders: Individuals or groups not involved in the project. Example: "The sales team will not be involved in the project, but will be informed of the launch."
Example of a Project Scope Statement 01:
This project aims to develop a new mobile app to increase online sales by 20% within six months. The app will include user registration, product search, shopping cart, and payment processing. The project scope is limited to the US market and assumes access to necessary development resources. The app will not include social media integration in the initial release.
Example of a Project Scope Statement 02:
Project: Development of a Fitness Tracking Mobile App
Project Goal: To create a mobile application that tracks users' fitness activities, provides personalized workout plans, and offers nutritional guidance.
Target Audience: Health-conscious individuals aged 18-45.
- In: Core features: activity tracking (steps, calories burned, heart rate), workout plans, nutritional guidance, progress tracking, social features (friend connections, challenges). Integration with wearable devices (smartwatches, fitness trackers). User-friendly interface and design. Data security and privacy measures.
- Out: Integration with third-party health platforms (e.g., Apple Health, Google Fit) in the initial release. Advanced features like sleep tracking and stress management tools. Offline functionality.
- Fitness tracking mobile app for iOS and Android platforms
- User manual
- Marketing materials
- Access to necessary development tools and resources.
- Availability of accurate data for workout plans and nutritional guidance.
- Project budget of $300,000
- Development timeline of six months.
By clearly defining what is in and out of the project scope, you can manage expectations, allocate resources effectively, and prevent project scope creep.
?? Some questions you need to ask yourself before create a project scope statement:
- What is the overall goal of the project? Example: To develop a new mobile app for online shopping.
- Who is the target audience? Example: Tech-savvy millennials.
- What are the primary functions or features you envision? Example: Product search, shopping cart, payment gateway, user reviews.
- What are the key deliverables? Example: Mobile app, user manual, marketing materials.
- Are there any specific technologies or platforms to be used? Example: iOS, Android, React Native.
- What is the project timeline or budget (if applicable)? Example: Project to be completed within six months with a budget of $500,000.
