Progress records in Construction Arbitration

These records identify the progress of the works at a particular time. There are

a number of sub-categories of progress records as set out below.

Raw data records: these are records which ought to be compiled on a regular

basis, normally daily for anything other than very small projects, which record

how relevant parts of the works are being carried out. They are at the heart of

establishing progress achieved before, during, and after periods of delay or

disruption. Below are examples of these records:

(a) reports (for each major work area recording weather conditions,

manpower, deliveries of key materials, discovery of adverse site

conditions, working hours, major plant and equipment used, and work

activities underway);

(b) health, safety, environmental and/or security issues log;

(c) obstruction data (recording obstructions or impediments to planned

progress at specific work fronts, clearly identifying the obstruction start

and finish date, daily status at the work front, and the area of the works

and programme activities impacted);

(d) evidence of area handovers between contractors/others, clearly

identifying which contractor/other party is in possession of each work

area at what time;

(e) geological mapping records;

(f) inspection requests/inspection reports;

(g) site test records;

(h) testing and commissioning records (including certificates);

(i) web cam footage; and

(j) progress photographs (with date taken and if possible GPS coordinates).

Compiled records: these are records prepared from the raw data records and

programme records. Compiled records set out a summary and interpretation of

the raw data and the conclusions to be drawn. These include:

(a) detailed monthly progress reports (which are required as a minimum in

terms of progress reporting);

(b) weekly progress reports setting out the following:

(i) overview of progress in the main work areas (including design

and procurement or manufacturing);

(ii) work status in each area of the works (covering the relevant

programme activities underway);

(iii) illustrations of progress achieved (such as drawing of pile

locations with piles completed colour coded, level and section of

concrete cast, and so on); and

(iv) weather reports issued from a reliable and relevant source

(preferably on site).

Procurement records: these establish the procurement of materials and

permanent equipment for the works and are required to demonstrate timely

provision of such materials and equipment to support the Accepted Programme.

Examples include:

(a) quotations from sub-contractors and suppliers;

(b) supplier contracts (including any amendments);

(c) shipment records; and

(d) delivery records.

courtesy - Society of Construction Law - India