Presenting When Your Organisation's Leaders Are Struggling: Episode #229 The Presentations Japan Series
DR. GREG STORY

Presenting When Your Organisation's Leaders Are Struggling: Episode #229 The Presentations Japan Series

Presenting When Your Organisation's Leaders Are Struggling: Episode #229 (Audio here for multi-taskers!!) The Presentations Japan Series

The largest meeting venue in the office complex was big enough to handle hundreds of people and it was packed. This presentation involved all the senior heads of the Department going through their strategies for the coming year. One after another, we took to the stage and spoke about our areas of responsibility. I was one of the five who spoke. My turn came after a particular colleague who was a numbers wiz, a brainy technical expert. He didn't like the way I presented. He went around telling other colleagues I was all style and no substance. I just laughed when I heard that flat earth comment.

Over the years. I have heard versions of the same idea. These comments weren't necessarily being directed at me as a put down by a sharp elbowed thrusting colleague, but toward the activity of presenting in general. There's a fundamental misunderstanding of presenting in play here. Of course, the material has to be high quality, valuable, and insightful. That is a given. If you don't have that basic requirement covered then what on earth are you doing presenting at all? Instead, you should be sitting in the audience, listening to people who know what they're talking about and be kept away from the dais.

My evil colleague at the all team presentation was reacting to the flagrant contrast of his pathetic presentation skills on stage with mine. There was nothing wrong with my content, my substance, because I was representing the Department and so the materials were reflecting the results gained and the plans for the next year. What he didn't like was being upstaged by someone who could command the room, engage the audience and deliver clear messages in a professional way. Nothing he could ever be accused of, so he went for the personal down to assuage his own inadequacies and perceived loss of face.

As we climb the ladder of our career growth, we will be placed in situations where we have to represent our team or company and make professional presentations. It is almost inescapable. If we cannot even grasp the importance of mastering the nitoryu(二刀流) or two sword method of going into business battle with both high quality content and high quality delivery, then we wouldn't be moving very far up the totem pole within our organizations.

I was coaching a senior executive in a multi-national organization. Recently when I asked for the three most important things to be gained from the one-on-one training, the first mentioned was quality content. Uh oh! I had an alarm bell go off in my head because quality content has to be a given. I asked to see the slides to be used for the presentation to the big boss. Uh oh! On the first slide there was lots of content. In fact, a veritable forest of content hiding all the key messages. The other slides were all the same, overwhelming amounts of visual stimulation diluting the points which we were meant to absorb.

I suggested that each of these slides be broken up and the same information be spread over three slides. If there was a need to show, a build or a contrast, then only show the left slide of the slide at first. Then grey that information out and bring up the middle of the slide and so forth and so on. In this way, we funnel our audiences’ attention to just the section we want to highlight and cut down the distraction. This executive was open to the advice and actually told me what I was looking at was the “slimmed down version of the deck.” My mind boggled, wondering what the original looked like.

While my mind was under assault from this revelation, another bomb was dropped. Today, all of their presentations are being done online. Okay, fine, however, this executive’s colleagues, who are also senior leaders in this massive organization, do not switch on their own cameras when they present. That little morsel just stopped me in my tracks. What?

I get it. Because you are presenting slides, the platform relegates you to a tiny box on screen and does the same to your audience. Does that mean though, as a leader in the organization, you lead by turning off the camera? Getting people who are working at home engaged during business calls is tough enough, without fostering a no camera culture of hiding. There is a slippery slope here to the wondrous joys of multi-tasking in the background of calls and no longer paying attention to what is being said or shown during the session.

Yes, we are trapped in a tiny box, but we have to do our best with what we have. We need to look at that camera lens, get the lens right up to eye height and use 20% more energy than normal to work in this visual medium. These are absolute basics. And beyond that, we need to be using gestures and even more energy to engage the audience.

Let's master nitoryu presenting and be strong on content and delivery quality. No matter the limitations of the medium we are employing. If we are leaders, we have to set the pace and the standards. There are no excuses.

Engaged employees are self-motivated. 

o   The self-motivated are inspired. 

o   Inspired staff grow your business 

Are you inspiring them? 

We teach leaders and organisations how to inspire their people. 

Want to know how we do that? 

Contact me at [email protected]

If you enjoy our content, then head over to www.enjapan.dalecarnegie.com and check out our Japanese and English seminars, workshops, course information and schedules and our whitepapers, guidebooks, training videos, podcasts, blogs. 

About The Author 

Dr. Greg Story, President Dale Carnegie Training Japan

The bestselling author of “Japan Sales Mastery”, and “Japan Business Mastery” Dr. Greg Story is an international keynote speaker, an executive coach, and a thought leader in the four critical areas for business people: leadership, communication, sales and presentations. 

He publishes daily blogs on LinkedIn, Facebook and Twitter

Has 6 weekly podcasts:

1.     Mondays -  The Leadership Japan Series,

2.    Tuesdays – The Presentations Japan Series 

Every second Tuesday - ビジネス達人の教え

3.    Wednesdays - The Sales Japan Series 

4.    Thursdays – The Leadership Japan Series

Also every second Thursday - ビジネスプロポッドキャスト

5.    Fridays - The Japan Business Mastery Show

6.    Saturdays – Japan’s Top Business Interviews

Has 3 weekly TV shows on YouTube:

1.     Mondays - The Cutting Edge Japan Business Show

Also every Second Thursday - ビジネスプロTV

2.    Fridays – Japan Business Mastery

3.    Saturdays – Japan Top Business Interviews

In the course of his career Dr. Greg Story has moved from the academic world, to consulting, investments, trade representation, international diplomacy, retail banking and people development.

Growing up in Brisbane, Australia he never imagined he would have a Ph.D. in Japanese decision-making, become a 35 year veteran of Japan and run his own company in Tokyo. 

Since 1971, he has been a disciple of traditional Shitoryu Karate (糸東流) and is currently a 6th Dan. 

Bunbu Ryodo (文武両道-both pen & sword) is his mantra and he applies martial art philosophies and strategies to business.

 

 

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